Remote Patent Operations Specialist

Ballard Spahr LLP; Atlanta (GA); Remote; USD 85,000 - 105,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Health savings accounts

Flexible spending accounts

Short and long-term disability

401(k) retirement plan

Paid time off

Paid holidays

Employee assistance program

Job summary

Ballard Spahr LLP is seeking a Patent Projects Administrator to provide high-level IP support across our patent prosecution practice. You will coordinate software upgrades, review contracts, and assist with docketing, transfers, onboarding, and training of patent practice LAAs.

You will monitor USPTO and international rules, prepare leadership-ready summaries, manage document downloads, and develop reports.

Qualifications

• Extensive knowledge of PAIR, IPDAS, IP Manager and other IP databases.
• Proficiency in IPDAS, IP Manager, MS Office and Outlook.
• Experience in strategic planning, project implementation, training development, and staff supervision.
• Excellent written and verbal communication, critical thinking and analytical abilities.
• Ability to work under pressure and manage multiple detailed tasks.

Responsibilities

• Coordinate with Senior Manager and external vendors to upgrade patent practice software and review contracts/pricing.
• Support Patent Docketing intake, transfers, and ensure completeness of transfer materials.
• Onboard, train and develop patent practice LAAs on IP tasks.
• Monitor USPTO and international rules; prepare summaries for leadership.
• Manage daily USPTO document downloads and distribute to personnel with QC.
• Develop and query reports within IP Docketing system for operations and projects.
• Ensure new practices and workflows are implemented; suggest improvements.
• Troubleshoot problems and communicate solutions to internal/external clients.
• Coordinate and develop client portals and maintain them.

Skills

Growth Mindset

Communication

Detail‑Oriented

Tools

PAIR

IPDAS

IP Manager

Microsoft Office

Outlook

IP databases

Job description

Ballard Spahr LLP is seeking a Patent Projects Administrator to provide high-level IP support across our patent prosecution practice. You will coordinate software upgrades, review contracts, and assist with docketing, transfers, onboarding, and training of patent practice LAAs.

You will monitor USPTO and international rules, prepare leadership-ready summaries, manage document downloads, and develop reports.