Strategic Operations & Revenue Coordinator

Madison365; Madison (WI); On-site; USD 52,000 - 68,000; Full time

Job summary

Madison365 is seeking a highly organized Business Operations Coordinator to support daily operations and revenue activities, reporting to the CEO. You will manage administrative systems, support sales processes, and ensure follow-through across internal and external stakeholders.

The role encompasses board meeting logistics, CRM maintenance, invoicing, scheduling, and coordination of partnerships, ads, and deadlines to keep the organization running smoothly.

Qualifications

• Three years of experience in a business operations or administrative role.
• Experience managing calendars and scheduling.
• Experience maintaining organized documentation and records.

Responsibilities

• Prepare materials and coordinate logistics for board meetings, including agendas, documents, and follow-up notes.
• Manage incoming and outgoing mail and general office coordination.
• Track staff requests, including vacation time and scheduling.
• Maintain organized internal documentation and records.
• Support administrative needs related to insurance, benefits and general business paperwork.
• Maintain and update CRM with accurate contact information, deal status, and sales activity.
• Track advertising schedules, campaign timelines, and sales contract deliverables.
• Prepare and send invoices; assist with tracking payments and receivables.
• Coordinate sales meetings, including scheduling, confirmations, and follow-ups.
• Ensure proposals, sponsorship materials, and partnership documents are organized and accessible.
• Post digital ads and track results.
• Assist with follow-up communication after sales meetings to ensure continuity.
• Coordinate meetings for leadership, including internal team meetings and external partner meetings.
• Help manage calendars and ensure timely follow-up on key conversations.
• Track deadlines, commitments, and deliverables across the organization.

Skills

Organized

Detail-oriented

CRM experience

Scheduling

Administrative support

Tools

CRM system

Job description

Madison365 is seeking a highly organized Business Operations Coordinator to support daily operations and revenue activities, reporting to the CEO. You will manage administrative systems, support sales processes, and ensure follow-through across internal and external stakeholders.

The role encompasses board meeting logistics, CRM maintenance, invoicing, scheduling, and coordination of partnerships, ads, and deadlines to keep the organization running smoothly.