Strategic Operations Project Manager Library Finance

Duke University

Durham (NC)

On-site

USD 75,000 - 90,000

Full time

14 days+

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Job summary

Duke University Libraries seeks an Operations Project Manager to serve as a strategic operational partner within the Finance & Operations Division. You will support cross-functional initiatives, operational planning, and divisional project management while collaborating with leaders across Human Resources, Finance, Technology Operations, Facilities & Security, and the Library Service Center.

Ideal candidates have 2+ years in project management, strong Excel/M365 skills, and a track record of

Qualifications

Bachelor's degree in a related field is required.
Two years of progressively responsible experience in project management, business operations, or a related field.
Demonstrated experience leading cross-functional initiatives.
Advanced project management, organizational planning, analytical, communication, and collaboration skills.
Experience preparing reports, dashboards, and executive-level presentations.
Advanced Microsoft Excel and Microsoft 365 skills.
Preferred: Master's degree, higher education experience, or PMP/Lean Six Sigma/Prosci certification.

Responsibilities

Lead complex projects and strategic initiatives spanning multiple operational units.
Develop project plans, timelines, deliverables, communication strategies, and budget projections.
Monitor project progress, identify risks, and facilitate timely resolution of barriers.
Coordinate implementation of divisional priorities and operational improvements.
Prepare executive project updates and recommendations for divisional leadership.
Evaluate business processes and lead continuous improvement initiatives across Finance & Operations.
Develop and maintain divisional standard operating procedures and operational documentation.
Coordinate divisional planning activities and monitor progress on leadership priorities.
Facilitate collaboration among operational departments and campus administrative partners.
Serve as liaison between Library staff and campus administrative units.
Research and recommend best practices to improve operational effectiveness and performance.
Oversee lifecycle of contracts, MOUs, and interdepartmental agreements.
Coordinate workforce planning and position management activities.
Monitor staffing metrics, recruitment progress, vacancies, and personnel funding.
Develop workforce and financial dashboards for planning and forecasting.
Analyze trends and provide recommendations supporting resource allocation.
Support budget planning, reporting, and operational analysis.
Prepare executive briefings, presentations, and decision-support materials.
Coordinate cross-functional activities on behalf of divisional leadership.