Operations & Projects Coordinator

Duke University; Durham (NC); On-site; USD 60,857,000 - 89,350,000; Full time

Job summary

Duke University is seeking a highly organized operations support professional to assist with communications, reporting, scheduling, and documentation for the Engineering & Operations Research Division. You will coordinate meetings, manage tools and files, and support leadership with data requests and contracts.

Responsibilities include maintaining SOPs, coordinating special projects, and serving as a liaison to researchers, occupants, vendors, and internal partners.

Qualifications

• Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.
• Four years of clerical or research experience to acquire administrative, project research, and office management skills.
• Bachelor's degree may substitute for education and two years of experience.

Responsibilities

• Coordinate meetings, calendars, schedules, and leadership activities.
• Manage and maintain operational tools, shared files, and division documentation.
• Assist with building impact notifications and communication efforts.
• Prepare reports, track operational data, and support leadership requests.
• Help maintain standard operating procedures, guidance documents, and records.
• Coordinate special projects and divisional initiatives.
• Support purchasing activities, invoice processing, and contract documentation.
• Serve as a point of contact for researchers, building occupants, vendors, and internal partners.
• Support the division's 6S program by coordinating audits and improving workspace organization.
• Look for opportunities to improve processes and efficiency.

Skills

Organizational skills

Multi-tasking

Customer service

Communication

Microsoft Office

Database/reporting tools

Education

Two years postsecondary education

Bachelor's degree (substitutes for education/experience)

Tools

Database platforms

Workflow management systems

Job description

Duke University is seeking a highly organized operations support professional to assist with communications, reporting, scheduling, and documentation for the Engineering & Operations Research Division. You will coordinate meetings, manage tools and files, and support leadership with data requests and contracts.

Responsibilities include maintaining SOPs, coordinating special projects, and serving as a liaison to researchers, occupants, vendors, and internal partners.