Strategic Operations Coordinator, President's Office

The University of North Florida Board of Trustees; Jacksonville (FL); On-site; USD 68,000 - 83,000; Full time

Job summary

The University of North Florida Board of Trustees seeks a Department President's Office leader to provide strategic oversight of daily administrative and operational functions. You will coordinate office operations, personnel administration, budget support activities, facilities and space management, special projects, and administrative processes supporting the President’s Office.

Direct supervision of office staff and collaboration with HR, budgeting, facilities, and related departments will be

Qualifications

• Master's degree and 2+ years of relevant experience or Bachelor's degree and 4+ years of relevant experience.
• Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Responsibilities

• Provides leadership and oversight for administrative operations within the Office of the President to ensure efficiency, effectiveness, and alignment with University policies and procedures.
• Resolves administrative and operational issues affecting the Office of the President and coordinates appropriate solutions with University departments and stakeholders.
• Evaluates administrative processes and recommends improvements to enhance operational effectiveness and customer service.
• Coordinates logistics for meetings, events, and activities hosted by the Office of the President.
• Coordinates planning, development, and monitoring of budgets supporting the Office of the President and associated funding sources.
• Works collaboratively with University business and finance personnel to support budget planning, forecasting, reconciliation, and reporting activities.
• Reviews and approves leave requests, timesheets, and other personnel transactions in accordance with University policies and procedures.
• Supports the performance, development, and training of Office of the President staff through coaching, goal setting, performance management, and professional development activities.
• Coordinates recruitment, onboarding, employee transitions, and other workforce planning activities for the Office of the President.
• Serves as the primary liaison with Human Resources regarding matters affecting the President's Office.
• Ensures compliance with University policies, procedures, record retention requirements, and administrative regulations.
• Coordinates office space planning, furniture needs, equipment purchases, and related operational requirements.

Education

Master's degree and 2+ years of relevant experience

Bachelor's degree and 4+ years of relevant experience

Job description

The University of North Florida Board of Trustees seeks a Department President's Office leader to provide strategic oversight of daily administrative and operational functions. You will coordinate office operations, personnel administration, budget support activities, facilities and space management, special projects, and administrative processes supporting the President’s Office.

Direct supervision of office staff and collaboration with HR, budgeting, facilities, and related departments will be