Senior Coordinator President's Office Operations

University of North Florida; Jacksonville (FL); On-site; USD 68,000 - 83,000; Full time

Job summary

University of North Florida in Jacksonville seeks a senior administrator to lead the daily operations of the Office of the President. This role oversees office functions, personnel administration, budget support, facilities planning, and special projects to ensure smooth, compliant operations.

The position supervises staff and serves as the primary operational liaison for HR, budgeting, and facilities, driving process improvements and strong stakeholder collaboration within a university setting.

Qualifications

• Master's degree and 2+ years of relevant experience, or Bachelor's degree with 4+ years.
• Experience in university administration or equivalent environment preferred.
• Strong leadership and staff supervision skills.

Responsibilities

• Lead administrative operations of the President's Office.
• Coordinate budgets and financial processes for the Office.
• Oversee HR activities: leave requests, timesheets, and personnel transactions.
• Coordinate facilities, space planning, and renovations as needed.
• Supervise staff and provide coaching and development.
• Liaise with HR and other university departments on operational matters.

Skills

Leadership

Budgeting

HR Coordination

Facilities Management

Education

Master's degree

Bachelor's degree

Job description

Department

President's Office
Compensation $75,000.00 to Negotiable Annual

General Description / Primary Purpose

This position provides leadership and oversight of the daily administrative and operational functions of the Office of the President. The position is responsible for coordinating office operations, personnel administration, budget support activities, facilities and space management, special projects, and administrative processes that support the effective functioning of the President’s Office. The position supervises office staff, ensures compliance with University policies and procedures, and serves as a key operational resource for matters involving human resources, budgeting, facilities, and office administration.

Job Functions

• Provides leadership and oversight for administrative operations within the Office of the President to ensure efficiency, effectiveness, and alignment with University policies and procedures.
• Resolves administrative and operational issues affecting the Office of the President and coordinates appropriate solutions with University departments and stakeholders.
• Evaluates administrative processes and recommends improvements to enhance operational effectiveness and customer service.
• Coordinates logistics for meetings, events, and activities hosted by the Office of the President.
• Coordinates planning, development, and monitoring of budgets supporting the Office of the President and associated funding sources.
• Works collaboratively with University business and finance personnel to support budget planning, forecasting, reconciliation, and reporting activities.
• Reviews and approves leave requests, timesheets, and other personnel transactions in accordance with University policies and procedures.
• Supports the performance, development, and training of Office of the President staff through coaching, goal setting, performance management, and professional development activities.
• Coordinates recruitment, onboarding, employee transitions, and other workforce planning activities for the Office of the President.
• Serves as the primary liaison with Human Resources regarding matters affecting the President's Office.
• Ensures compliance with University policies, procedures, record retention requirements, and administrative regulations.
• Coordinates office space planning, furniture needs, equipment purchases, and related operational requirements.
• Serves as the primary operational contact for facilities-related matters affecting the Office of the President, including renovations, office improvements, and construction projects.

Marginal Functions

• Assists with special projects and initiatives assigned by the President or designee.
• Serves as backup for key office functions during staff absences, vacancies, or periods of increased workload to ensure continuity of operations.
• May serve as the building's backup Emergency Coordinator, assisting with emergency preparedness efforts, communications, and coordination of building safety procedures.
• Performs other related duties as assigned.

Supervisory Responsibilities

• Directly supervises the Coordinator, Office Manager, and OPS employee(s) assigned to the Office of the President.

Required Qualifications

Master's and 2+ years of relevant experience or Bachelor's degree and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.