Strategic Office Operations Lead

Baxters North America; Cincinnati (OH); On-site; USD 50,000 - 75,000; Full time

Job summary

Baxters North America is seeking an experienced Office Manager to oversee day-to-day operations, provide administrative support to leaders, and own facilities coordination and vendor management in our Cincinnati office.

The role requires 5–8 years of experience, a Bachelor’s degree in a related field, and proficiency with Microsoft Office Suite and PowerPoint. You will partner with HR, IT and leadership to enhance workplace operations.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 5–8 years of administrative, office management experience.
• Proficiency in Microsoft Office Suite and PowerPoint.

Responsibilities

• Oversee daily office operations to maintain a safe, efficient environment.
• Manage office systems, processes, and procedures for consistency.
• Coordinate facilities needs, maintenance, and space management.
• Manage relationships with vendors and service providers.
• Negotiate contracts and monitor service levels for quality and cost efficiency.
• Track and manage the office operations budget.
• Coordinate calendars and schedule meetings for leaders.
• Arrange meeting logistics and provide materials and tech support.
• Order stationery and mail stock.
• Assist with ad hoc projects and travel coordination.
• Format and edit documents and presentations.
• Open, sort, and distribute correspondence.
• Plan office events and employee engagement activities.
• Greet visitors and be the first point of contact.
• Maintain office inventory and equipment.
• Coordinate with HR, IT, and leadership on workplace initiatives.
• Support policy implementation and records management.
• Identify opportunities to improve workflows.
• Collaborate with production and supporting departments on food safety/quality.
• Perform other duties as assigned.

Skills

Budget Administration

Vendor Management

Office Management

Communication Skills

Problem Solving

Leadership

Teamwork

Detail Orientation

Adaptability

Process Orientation

Education

Bachelor’s degree in Business Administration or related field

Job description

Baxters North America is seeking an experienced Office Manager to oversee day-to-day operations, provide administrative support to leaders, and own facilities coordination and vendor management in our Cincinnati office.

The role requires 5–8 years of experience, a Bachelor’s degree in a related field, and proficiency with Microsoft Office Suite and PowerPoint. You will partner with HR, IT and leadership to enhance workplace operations.