Strategic Office Operations Coordinator

Haag Global, Inc.; Tustin, Northern (CA, KY); Hybrid; USD 97,203,000 - 122,937,000; Full time

Job summary

Salas O’Brien is seeking an Office Operations Coordinator in Tustin, CA to provide administrative, operational, and project support for the local office. The role focuses on efficient day-to-day operations, document control, and coordination with HR, accounting, and leadership.

Ideal candidates are highly organized, proactive, and capable of managing multiple priorities in a fast-paced professional services environment.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 3+ years of experience in office administration or related role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Attention to detail and accuracy.
• Ability to work independently while collaborating with multiple teams.
• Strong customer service mindset.

Responsibilities

• Coordinate day-to-day office operations to maintain an efficient and professional work environment.
• Support project administration, document control, and meeting notes.
• Manage office vendors, service providers, supplies, and facility-related needs.
• Assist with onboarding, meetings, events, and trainings.
• Support invoicing coordination and project setup activities.
• Maintain organized project records and filing.

Skills

Org & time mgmt

Verbal communication

Written communication

MS Office

Attention to detail

Independent work

Team collaboration

Customer service

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Salas O’Brien is seeking an Office Operations Coordinator in Tustin, CA to provide administrative, operational, and project support for the local office. The role focuses on efficient day-to-day operations, document control, and coordination with HR, accounting, and leadership.

Ideal candidates are highly organized, proactive, and capable of managing multiple priorities in a fast-paced professional services environment.