Strategic Office & Facilities Executive Assistant

Riskified; New York (NY); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Fully-covered medical, dental, and vis

Equity for all employees

401(k) + matching

Commuter benefits

Catered lunch

Kitchens and events

Wellness programs

Professional development

Riskified gifts

Job summary

Riskified seeks an Office and Facilities Manager to join our Global Workplace Operations team in NYC. You will own all office and facilities management, planning, security, vendor management and budget oversight to ensure a productive work environment.

The ideal candidate has 3–5+ years in office management, experience with building systems, lease operations, and strong calendar and executive support skills. This is a full-time on-site role in Flatiron with comprehensive employee perks.

Qualifications

• Minimum of 3-5+ years of experience in related positions, preferably in a tech start-up environment.
• Able to work 5 days/week in our office in Flatiron, NYC.
• Experience supporting office management, security, and building compliance measures.
• Proficient knowledge of building systems.
• Ability to handle multiple projects and adapt to a high-growth environment.
• Familiarity with lease operations language.
• Proficiency in Google Suite and facility management software.

Responsibilities

• Oversee office operations, maintenance and office look and feel to ensure smooth workflow.
• Coordinate meeting rooms for employees and clients as needed.
• Conduct daily floor walkthroughs to keep office standards high.
• Assist with space planning, utilization and audits.
• Manage vendors, tenants, landlord relationships and agencies.
• Coordinate end-to-end logistics for NYC personnel.
• Oversee food and beverage delivery services.
• Lead office relocations, renovations and improvements.
• Serve as main contact for subtenants and landlord relations.
• Obtain competitive bids for services to ensure cost-effectiveness.
• Support office budgeting, monitor expenses and identify savings.
• Provide regular financial reports to management.
• Handle internal office communications.
• Plan travel arrangements with policy compliance and approvals.
• Provide high-level EA support to senior leadership: calendar management, travel planning, expense reporting, docs preparation.

Skills

Office management

Facilities management

Vendor management

Budget management

Executive support

Calendar management

Google Suite

Independent / collaborative work

Education

Bachelor's degree in Business/Facilities Management

Tools

Google Suite

Facility management systems

Job description

Riskified seeks an Office and Facilities Manager to join our Global Workplace Operations team in NYC. You will own all office and facilities management, planning, security, vendor management and budget oversight to ensure a productive work environment.

The ideal candidate has 3–5+ years in office management, experience with building systems, lease operations, and strong calendar and executive support skills. This is a full-time on-site role in Flatiron with comprehensive employee perks.