Office Manager & Executive Assistant

Qumra Capital; New York (NY); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Insurance package

Equity for all employees

401(k) with match

Catered lunch

Wellness programs

Team events

Job summary

Riskified is seeking an Office and Facilities Manager to join our Global Workplace Operations team in New York City. You will handle all office and facilities management, security, vendor relations, and budget oversight, ensuring a productive and welcoming environment for our growing team.

The ideal candidate has 3–5+ years of relevant experience, can work in Flatiron five days a week, and is proficient with building systems and Google Suite.

Qualifications

• 3–5+ years in office or facilities roles, preferably in tech startups.
• Willing to work 5 days/week at Flatiron office.
• Experience with building systems and lease operations.

Responsibilities

• Oversee office operations and facilities maintenance.
• Manage vendor, landlord, and tenant relationships.
• Coordinate space planning and office relocations.
• Provide executive support including calendar and travel planning.
• Assist with budget and cost-savings.

Skills

Office management

Facilities management

Vendor management

Executive support

Budget management

Calendar management

Travel planning

Google Suite

Facility management software

Tools

Google Suite

Facility management software

Job description

About Us

Riskified empowers businesses to unleash ecommerce growth by taking risk off the table. Many of the world’s biggest brands and publicly traded companies selling online rely on Riskified for guaranteed protection against chargebacks, to fight fraud and policy abuse at scale, and to improve customer retention. Developed and managed by the largest team of ecommerce risk analysts, data scientists and researchers, Riskified’s AI-powered fraud and risk intelligence platform analyzes the individual behind each interaction to provide real-time decisions and robust identity-based insights. Riskified is proud to work with incredible companies in virtually all industries including Acer, Gucci, Lorna Jane, GoPro, and many more.

We thrive in a collaborative work setting, alongside great people, to build and enhance products that matter. Abundant opportunities to create and contribute provide us with a sense of purpose that extends beyond ourselves, leaving a lasting impact. These sentiments capture why we choose Riskified every day.

About the Role

We are looking for an Office and Facilities Manager to join our Global Workplace Operations team. We are committed to providing a positive and productive work environment for our employees. In this role, you will handle all office and facilities management, workplace planning and utilization, security, vendor management and budget oversight. The ideal candidate will have a strong background in office management and facilities management, ensuring the smooth operation of our office spaces and contributing to the overall success of our organization.

What You'll Be Doing

• Oversee office operations, maintenance and office look and feel ensuring a smooth and efficient workflow
• Schedule meeting rooms for employees and clients as needed
• Conduct daily floor walkthroughs, ensuring office space is up to standards
• Assist with space planning and utilization, ensuring efficient use of office space and resources and performing space audits
• Experience managing vendors, tenants, landlord relationships, and agencies
• Coordinate with external vendors and service providers to ensure timely and effective delivery of facility-related services
• Coordinate end-to-end logistics, accommodation arrangements, and itinerary schedules for NYC personnel
• Own food and beverage delivery services
• Manage office relocations, renovations, and other improvements
• Main point of contact for subtenants, handling landlord relationships, and agencies
• Obtain competitive bids for services, ensuring cost-effectiveness
• Solve problems quickly and efficiently for general office inquiries
• Assist in the development and management of the office budget, monitoring expenses and identifying opportunities for cost savings
• Provide regular financial reports and updates to management
• Internal office communication
• Overseeing travel arrangements of individuals and groups, including flights, accommodation and ground transportation, checking for Travel Policy compliance, requesting budget approval when needed, and handling any other travel-related tasks
• Provide high-level Executive Assistant support to senior leadership, including complex calendar management, meeting coordination, travel planning, expense reporting, preparation of presentations and documents, handling confidential information, and serving as a trusted point of contact to ensure smooth day-to-day executive operations.

Qualifications

• Minimum of 3-5+ years of experience in related positions preferably in a tech start-up environment
• Able to work 5 days/week in our office in Flatiron
• You have a successful track record of supporting office management, security, and building compliance measures
• Proficient knowledge of building systems
• The ability to handle multiple projects and competing priorities and adapt to a fluid, high-growth environment
• Familiarity in lease operations language and execution
• Proficiency in relevant software, such as facility management systems and Google Suite
• Ability to work independently and collaboratively in a fast-paced environment

The base salary range for this position is $90,000 - $105,000. This range is applicable to candidates who will perform the job either wholly, or in part, within New York City. Actual salary will be based on qualifications, competencies, and location.

Life at Riskified

We are a fast-growing and dynamic tech company with 750+ team members globally. We value collaboration and innovative thinking. We’re looking for bright, driven, and passionate people to grow with us.

Some of our NYC Benefits & Perks:

• Fully-covered medical, dental, and vision insurance from your first day
• Equity for all employees, 401(k) + matching, commuter benefits
• Catered lunch, fully-stocked kitchen, team events, happy hours, birthday celebrations
• Yoga, pilates, soccer league, wellness classes
• Wide-ranging opportunities to volunteer and make an impact in local communities
• Commitment to your professional development with global onboarding, sales bootcamp, skills-based courses, full access to Udemy, lunch & learns
• Awesome Riskified gifts and swag!

In the News

Reuters: General Atlantic-backed Riskified valued at $4.3 bln in NYSE debut

Fortune Magazine: Riskified named Best Workplaces in New York for 2022

The Muse: Q&A with Sales Enablement Manager Benedikt Parstorfer

Globes: Riskified is among Israel’s fastest growing companies

TechCrunch: Riskified Prevents Fraud on Your Favorite E-commerce Site

CTech: Riskified’s VP HR on Post-COVID Flexible Work Routines

Riskified is deeply committed to the principle of equal opportunity for all individuals. We do not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.