Strategic Office Coordinator

NAC; Seattle (WA); On-site; USD 51,200 - 59,000; Full time

Job summary

NAC is seeking an Office Coordinator in Seattle to provide essential administrative and clerical support across departments. You will manage front office operations, coordinate travel, handle mail and invoicing, and assist with onboarding and events, ensuring a professional and efficient work environment.

The role requires a high school diploma (associates preferred) and at least 3 years of firm experience. Proficiency in MS Office and strong organizational skills are essential.

Qualifications

• High School diploma required; associate degree preferred.
• Minimum 3 years of professional firm experience preferred.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite and general office procedures.

Responsibilities

• Answer incoming calls and route to appropriate associates.
• Maintain cleanliness and professional look of the office and conference rooms.
• Manage mail distribution and scanning of mail as requested.
• Coordinate travel (airline/hotel) and administration of Easybiz.
• Assist onboarding tasks such as key assignment, office tour, and seating chart.
• Monitor office security and handle insurance certificate requests.
• Order, receive, stock, and distribute office supplies.
• Edit and format project manuals/specifications; code and route invoices.
• Support departments administratively and assist with office events.

Skills

Interpersonal communication

Trust and reliability

Professional presence

Communicate professionally

General office procedures

Organizational skills

Independent work

Microsoft Office Suite

Education

High School diploma

Associates degree or higher preferred

Tools

Office equipment

Job description

NAC is seeking an Office Coordinator in Seattle to provide essential administrative and clerical support across departments. You will manage front office operations, coordinate travel, handle mail and invoicing, and assist with onboarding and events, ensuring a professional and efficient work environment.

The role requires a high school diploma (associates preferred) and at least 3 years of firm experience. Proficiency in MS Office and strong organizational skills are essential.