Senior Executive Assistant & Operations Coordinator

Seattle Children's; Seattle (WA); On-site; USD 89,000 - 133,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

403(b)

Paid time off

Tuition reimbursement

Job summary

Seattle Children's is seeking an experienced administrative professional to perform a wide range of complex tasks supporting departments and executives. Responsibilities include organizing high volumes of work, preparing reports, and ensuring confidentiality while delivering excellent customer service.

The role requires strong background in executive support, data handling, and meeting minutes, with preference for a BA and notary potential.

Qualifications

• Six years of experience in a complex, responsible administrative position in a large organization.
• At least four years of experience providing complex administrative support to executive level (VP/SVP) positions.
• Experience taking and transcribing meeting minutes.
• Notary Public preferred.

Responsibilities

• Organize, prioritize and coordinate a high volume of work including confidential information.
• Duties include exceptional customer service to customers and visitors.
• Create, typing, editing, and proofreading department documents.
• Scheduling meetings and arranging travel.
• Entering, extracting, and analyzing data into reports and presentations.
• Coordinating and monitoring budget preparation; auditing or reconciling financial statements and invoices.
• Managing workload required to complete projects.

Skills

Executive support

Data entry

Meeting minutes

Customer service

Education

High school diploma or equivalent

BA degree (preferred)

Tools

Microsoft Office

Excel

Notetaking

Job description

Seattle Children's is seeking an experienced administrative professional to perform a wide range of complex tasks supporting departments and executives. Responsibilities include organizing high volumes of work, preparing reports, and ensuring confidentiality while delivering excellent customer service.

The role requires strong background in executive support, data handling, and meeting minutes, with preference for a BA and notary potential.