Strategic Office Administrator—Learning & Logistics Lead

Los Alamos National Laboratory; Los Alamos (NM); On-site; USD 58,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

Life Insurance

Parental leave

401(k) matching

Tuition assistance

PTO & holidays

Onsite gyms

Relocation packages

Job summary

Los Alamos National Laboratory in Los Alamos, NM, is seeking an experienced Administrative Assistant 4 to provide high-level administrative support to group managers and staff. The role requires prioritizing multiple tasks, maintaining confidentiality, and leveraging MS Office and LANL systems.

The position emphasizes executive-level scheduling, travel arrangements, data entry, records management, and collaboration with internal and external partners.

Qualifications

• Demonstrated advanced experience with performing administrative support.
• Expert computer skills in MS Office suite (Word, Excel, PowerPoint), SharePoint, Outlook, and demonstrated ability to learn Lab business systems (Oracle, Ariba, FVTS, Concur, etc.).
• Demonstrated ability in prioritizing, organizing, and following through with completing multiple tasks.
• Demonstrated ability to work effectively under pressure to meet deadlines with interruptions, and while sometimes changing priorities.
• Demonstrated proficient attention to detail and accuracy.
• Demonstrated excellent oral and written skills with excellent customer service skills.
• Ability to effectively work in a team environment and interact with all levels of personnel.
• Demonstrated experience making independent decisions and researching, analyzing, and resolving complex problems both independently and as a team member.
• Ability to work with business-sensitive information.
• Demonstrated excellent record of dependability, availability, attendance, and punctuality.
• Demonstrated mentoring and teaming skills.

Responsibilities

• Perform a wide variety of administrative functions with a high degree of initiative, requiring some independent judgement or follow the direction of senior administrators.
• Perform a wide range of administrative duties but not limited to timekeeping; visitor/student/new hire support; data entry and tracking; electronic records management; meeting scheduling/logistics; calendar management for managers and conference rooms; domestic travel arrangements/reimbursements; procurement; and researching policies and procedures to complete routine and non-routine requests.
• Apply expert-level administrative services of office management and best practices for the organization.
• Perform a wide variety of administrative functions exercising independent judgement within area of responsibility.
• Serve as lead administrator while being the resource on LANL administrative policy for staff within group.
• Coordinate visits from outside organization.
• Coordinate activities, conferences, meetings, and collaborate with external stakeholder organizations (i.e. Universities, Industrial Partners).

Skills

Advanced administrative support

MS Office

Customer service

Prioritization

Teamwork & communication

Discretion & confidentiality

Education

High School Diploma & 5 years related experience

Equivalent education/experience

Tools

Oracle

Ariba

FVTS

Concur

SharePoint

Job description

Los Alamos National Laboratory in Los Alamos, NM, is seeking an experienced Administrative Assistant 4 to provide high-level administrative support to group managers and staff. The role requires prioritizing multiple tasks, maintaining confidentiality, and leveraging MS Office and LANL systems.

The position emphasizes executive-level scheduling, travel arrangements, data entry, records management, and collaboration with internal and external partners.