Hybrid Administrative Specialist – Materials Science Division

LLNL; Livermore (CA); Hybrid; USD 52,000 - 62,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

LLNL's Materials Science Division is hiring an Administrative Specialist IV to support management, coordinate complex administrative tasks, and prepare multi-source reports. The role blends in-person work with a flexible two-day-per-week remote setup, and requires safeguarding a U.S.

DOE Q-level clearance. The successful candidate will manage calendars, prepare management materials, track action items, and coordinate security-related visits.

Qualifications

• Advanced secretarial skills including accurate keyboarding, editing, grammar, and proofreading.
• Excellent organizational skills with attention to detail, accuracy and follow through.
• Experience securing and maintaining a U.S. DOE Q-level clearance.
• Experience handling travel arrangements and complex scheduling.

Responsibilities

• Represent management and serve as a resource in daily routine administrative matters.
• Gather information, compile data, and prepare complex reports and presentations.
• Prepare, review, and/or compose administrative material for management signature and track action items.
• Coordinate data from multiple sources for classified and unclassified reports and presentations.
• Establish and maintain databases, spreadsheets, files, and tracking systems.
• Identify and recommend process improvements.
• Independently schedule appointments and maintain calendars.
• Coordinate external visits, including security verifications, agendas, badging, and dissemination of information.
• Perform other duties as assigned.

Skills

Administrative support

Report writing

Calendar management

Data reporting

Microsoft Office

Communication skills

Security clearance process

Travel coordination

Tools

Microsoft Office Suite

Database software

Calendaring software

VTS

FTS

Job description

LLNL's Materials Science Division is hiring an Administrative Specialist IV to support management, coordinate complex administrative tasks, and prepare multi-source reports. The role blends in-person work with a flexible two-day-per-week remote setup, and requires safeguarding a U.S.

DOE Q-level clearance. The successful candidate will manage calendars, prepare management materials, track action items, and coordinate security-related visits.