Office Administrator (Administrative Assistant 3)

Los Alamos National Laboratory; Los Alamos (NM); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance options

Dental and vision insurance

401(k) matching

Job summary

Los Alamos National Laboratory is seeking an Administrative Assistant to provide vital administrative and operational support to its Safeguards Science and Technology Group. The role calls for a customer-service-oriented individual who can handle multiple tasks in a fast-paced environment while maintaining professionalism and confidentiality.

Ideal candidates should possess a High School Diploma along with three years of related experience and be proficient in utilizing Microsoft Office applications. Strong communication and organizational skills are essential to ensure smooth business operations.

Qualifications

• Experience performing administrative support functions in a professional environment.
• Ability to learn and use laboratory business systems.
• Excellent verbal and written communication skills.

Responsibilities

• Provide administrative support to group management.
• Manage multiple competing priorities effectively.
• Assist with sensitive information appropriately.

Skills

Customer service

Microsoft Office proficiency

Organizational skills

Attention to detail

Judgment in administrative issues

Education

High School Diploma and three years of related experience

Tools

Oracle Time & Labor

Concur travel

Ariba

Job description

What You Will Do

The Safeguards Science and Technology Group (NEN-1) is seeking a motivated, customer‑service‑oriented Administrative Assistant to provide administrative and operational support to a dynamic organization supporting national security missions. NEN-1 consists of approximately 80 employees, including scientists, engineers, professionals, technicians, technologists, postdoctoral researchers, and students. NEN-1 develops technologies and systems for the safeguarding of nuclear materials through nondestructive assay measurements and analysis, and maintains a robust training program that delivers approximately 30 technical courses annually.

The selected candidate will provide administrative support to group management and staff, helping ensure the smooth execution of day‑to‑day business operations. The candidate will be expected to manage multiple competing priorities, provide outstanding customer service, maintain attention to detail, and exercise sound judgment in resolving routine administrative issues. This position requires a team‑oriented individual who is organized, adaptable, and capable of working effectively in a fast‑paced environment while maintaining professionalism, discretion, and confidentiality.

Minimum Job Requirements

• Demonstrated experience performing administrative support functions in a professional office environment.
• Advanced computer skills using Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Demonstrated ability to learn and use Laboratory business systems such as Oracle, Concur, Ariba, FVTS, and related systems.
• Demonstrated ability to organize, prioritize, and complete multiple tasks simultaneously.
• Ability to work effectively under deadlines and changing priorities.
• Strong attention to detail and accuracy.
• Excellent customer service, verbal communication, and written communication skills.
• Ability to work effectively with individuals at all levels of the organization.
• Demonstrated ability to exercise sound judgment and resolve routine administrative issues.
• Ability to work with sensitive information appropriately.
• Demonstrated record of dependability, attendance, and professionalism.

Position requires a High School Diploma and three years of related experience, or an equivalent combination of education and experience directly related to the occupation. Additional administrative training, certifications, or education are desirable.

Desired Qualifications

• Experience supporting technical, scientific, engineering, or research organizations.
• Experience with LANL business systems, including:
  • Oracle Time & Labor
  • Concur travel
  • Ariba
  • Oracle HR
  • FVTS
• Experience coordinating domestic and foreign travel.
• Experience coordinating visitors, including non‑U.S. citizens.
• Experience supporting training activities and the UTrain system.
• Designated Procurement Representative (DPR) experience.
• Demonstrated ability to build effective working relationships across organizations.
• Experience supporting meeting and event logistics.

Note to Applicants

• A resume
• A detailed cover letter addressing how their experience meets the requirements of the position

Work Location

The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Benefits

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award‑winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 – Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q

Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements for access to classified matter. This position requires a Q clearance. A Q clearance requires U.S. citizenship except in extremely rare circumstances. Depending on the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

• Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test

The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre‑offer.

Regular Position

Term status Laboratory employees applying for regular‑status positions are converted to regular status.

Equal Opportunity

Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [e-mail] or call (505)-664-6947.