Strategic Occupancy Planner

Visions Management; Novato (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Visions Management in the San Francisco Bay Area is seeking an Occupancy Planner to support Campus & Scenario Planning, working with Workplace Strategy & Integration Squads, Site Services, and cross-functional teams. This client-agnostic role translates space demand into practical occupancy solutions aligned with campus priorities and business needs.

You will manage space requests, maintain CAFM/ARCHIBUS data, and collaborate across teams to optimize occupancy planning, restacks, and migrations.

Qualifications

• 3-5 years of experience in Space & Occupancy Planning or related fields.
• Ability to manage multiple space requests in a dynamic environment.
• Strong problem-solving, data interpretation, and option development.
• Clear written, verbal, and visual communication; collaborative mindset.
• Highly organized, proactive, and able to balance multiple priorities.

Responsibilities

• Manage intake, assessment, tracking, and coordination of campus space requests from initial request through resolution.
• Develop occupancy options balancing business requirements and campus standards.
• Conduct neighborhood and adjacency planning to support placement and experience.
• Maintain an integrated view of space demand, supply, moves, and future needs.
• Prepare supply/demand summaries and occupancy scenarios for decisions.
• Partner with project, move, and workplace teams on migration planning for group moves.
• Monitor day-to-day occupancy and space utilization; identify conflicts and opportunities.
• Coordinate with stakeholders to clarify requirements and drive timely closure of requests.
• Support restacks, consolidations, churn, and other tactical occupancy initiatives.

Skills

Space & Occupancy Planning

Facility Planning

Project Management

Communication skills

Organizational skills

Cross-functional collaboration

Tools

CAFM/ARCHIBUS

Google Suite

Microsoft Office

Monday.com

Job description

Visions Management in the San Francisco Bay Area is seeking an Occupancy Planner to support Campus & Scenario Planning, working with Workplace Strategy & Integration Squads, Site Services, and cross-functional teams. This client-agnostic role translates space demand into practical occupancy solutions aligned with campus priorities and business needs.

You will manage space requests, maintain CAFM/ARCHIBUS data, and collaborate across teams to optimize occupancy planning, restacks, and migrations.