Strategic Museum Executive Assistant to the President

AFRICAN AMERICAN MUSEUM IN PHILA; Philadelphia (Philadelphia County); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

The African American Museum in Philadelphia is seeking an Executive Assistant to the President. This role provides comprehensive administrative and operational support, manages the President's calendar, communications, travel, and events to advance museum priorities.

The ideal candidate is highly organized, proactive, and discreet, with nonprofit experience and strong MS Office skills. They will work closely with board members, donors, patrons, and government officials to uphold the museum's

Qualifications

• Bachelor's degree or equivalent experience.
• Proven experience as an executive assistant or similar role, preferably in a cultural institution or nonprofit.
• Strong writing and verbal communication skills; ability to represent the President in diverse settings.
• Proficiency with Microsoft Office; familiarity with project management software.

Responsibilities

• Manage the President's calendar, meetings, travel, and events.
• Prepare briefing materials, agendas, and presentations.
• Monitor and respond to President's communications (email, phone, in-person).
• Maintain confidentiality and handle sensitive information with professionalism.
• Coordinate with internal and external stakeholders, including donors and government officials.
• Draft and send communications on behalf of the President.

Skills

Excellent writing and verbal skills

Organizational skills

Team collaboration

Diplomacy and discretion

Non-profit environment adaptability

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Past Perfect

FileMaker Pro

Job description

The African American Museum in Philadelphia is seeking an Executive Assistant to the President. This role provides comprehensive administrative and operational support, manages the President's calendar, communications, travel, and events to advance museum priorities.

The ideal candidate is highly organized, proactive, and discreet, with nonprofit experience and strong MS Office skills. They will work closely with board members, donors, patrons, and government officials to uphold the museum's