Strategic Executive Assistant to Museum Director & CEO

The Newark Museum of Art; Newark (NJ); On-site; USD 65,000 - 75,000; Full time

Job summary

The Newark Museum of Art is seeking an Executive Assistant to the Director & CEO to provide high-level administrative support in Newark, NJ. This full-time role manages complex scheduling, prepares materials for meetings, and coordinates communications for the Director & CEO to keep operations efficient.

The ideal candidate has at least six years of executive support experience, excellent writing and communication skills, and experience supporting a nonprofit leader; a bachelor’s degree is

Qualifications

• Six+ years of progressively responsible executive administration experience.
• Experience supporting a C-level nonprofit leader.
• Bachelor's degree preferred; Arts Administration or related field a plus.

Responsibilities

• Coordinate and manage the Director & CEO’s calendar, travel, and logistics.
• Prepare briefing notes, background materials, and presentations for meetings.
• Draft and edit correspondence, reports, and presentations on behalf of the Director & CEO.
• Maintain organized files, records, and contact lists for the Director & CEO’s office.
• Support budgets and expenses tracking for the Director & CEO.

Skills

Executive support

Calendar management

Board liaison

Communication

Office administration

Nonprofit experience

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Adobe Acrobat

Job description

The Newark Museum of Art is seeking an Executive Assistant to the Director & CEO to provide high-level administrative support in Newark, NJ. This full-time role manages complex scheduling, prepares materials for meetings, and coordinates communications for the Director & CEO to keep operations efficient.

The ideal candidate has at least six years of executive support experience, excellent writing and communication skills, and experience supporting a nonprofit leader; a bachelor’s degree is