Strategic Meetings & Events Lead

CCIM; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health coverage

401(k) with company match

Flexible spending accounts

Life insurance

Job summary

CCIM Institute in Chicago is seeking a Meetings and Events Specialist to plan, coordinate, and execute hybrid and in-person events from large forums to governance meetings. You will manage registration, venue logistics, and post-event analysis while collaborating with internal teams and vendors.

The role emphasizes meticulous logistics, strong communication, and a customer-service mindset to deliver high-quality attendee experiences across all CCIM events.

Qualifications

• 3+ years of experience in event planning, meeting coordination, hospitality, or related field

Responsibilities

• Assist with planning, coordination, and execution of CCIM Institute meetings and events (Forums, tradeshows, governance meetings)
• Coordinate event logistics: registration, housing, room setups, F&B, A/V, attendee materials
• Develop and maintain event timelines, checklists, schedules, and planning documents
• Prepare event specifications, meeting room diagrams, and BEOs
• Coordinate shipping, supplies, signage, and materials
• Support onsite event operations and attendee assistance
• Independently coordinate smaller meetings and events as assigned
• Collaborate with vendors and internal teams to ensure a seamless attendee experience
• Maintain event records, attendance reports, and post-event reconciliation
• Identify process improvements to enhance efficiency and attendee experience

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Customer service mindset

Problem solving

Ability to work independently

Education

Bachelor's degree in hospitality, business, communications, or related field

Tools

Microsoft Office (Outlook, Excel, Word, Teams)

Event registration platforms

Association management systems

Event management software

Job description

CCIM Institute in Chicago is seeking a Meetings and Events Specialist to plan, coordinate, and execute hybrid and in-person events from large forums to governance meetings. You will manage registration, venue logistics, and post-event analysis while collaborating with internal teams and vendors.

The role emphasizes meticulous logistics, strong communication, and a customer-service mindset to deliver high-quality attendee experiences across all CCIM events.