Strategic Medical Affairs Operations Lead

Beeline Medicines; Cambridge (MA); Hybrid; USD 165,000 - 215,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Equity opportunity

Job summary

Beeline Medicines is seeking a Senior Medical Affairs Operations Manager to lead project management and operational execution for Medical Affairs initiatives in a hybrid Cambridge, MA setup. You will develop plans, oversee budgets, and ensure milestones are delivered on time.

You will manage vendors, create SOPs, coordinate advisory boards, and support training and onboarding while tracking KPIs and liaising with Legal and Finance. Some travel may be required.

Qualifications

• 5 years of medical affairs operations, program management, or related experience in the pharma/biotech industry.
• Proficiency with Medical Affairs CRM and content management systems (e.g., Veeva).
• Experience with reporting and dashboarding tools used to track program KPIs.
• Ability to manage cross-functional projects and vendors with minimal supervision.
• Strong written and verbal communication skills for coordinating across Medical Affairs, Compliance, and Finance.
• Ability to clearly summarize budget and program status for departmental leadership.
• Position may require travel 10%+ as needed of time or more including occasional overnight stay driven by business need

Responsibilities

• Lead operational planning and budget tracking for Medical Affairs programs, including MSL field activities and medical education
• Manage vendor relationships, contracts, purchase orders, and invoicing for Medical Affairs initiatives
• Develop and maintain Medical Affairs SOPs, training materials, and compliance processes
• Coordinate advisory boards, congress activities, and medical education program logistics with cross‑functional partners
• Support onboarding and training of new Medical Affairs team members on systems and processes.
• Assist with grant/donation and investigator‑sponsored research (ISR) request tracking and review coordination.
• Contribute to continuous improvement of medical affairs operational workflows.
• Track and report key performance indicators (KPIs) to Medical Affairs leadership, highlighting risks and opportunities
• Serve as the operational liaison between Medical Affairs, Legal, and Finance
• Perform other duties and responsibilities as assigned

Skills

Project management

Budget management

Vendor management

Cross-functional collaboration

Communication skills

Education

Bachelor's degree in related field

Tools

Veeva CRM

Content management systems

Job description

Beeline Medicines is seeking a Senior Medical Affairs Operations Manager to lead project management and operational execution for Medical Affairs initiatives in a hybrid Cambridge, MA setup. You will develop plans, oversee budgets, and ensure milestones are delivered on time.

You will manage vendors, create SOPs, coordinate advisory boards, and support training and onboarding while tracking KPIs and liaising with Legal and Finance. Some travel may be required.