Senior Medical Affairs Operations Manager

Beeline Medicines; Cambridge (MA); Hybrid; USD 165,000 - 215,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Equity opportunity

Job summary

Beeline Medicines is seeking a Senior Medical Affairs Operations Manager to lead project management and operational execution for Medical Affairs initiatives in a hybrid Cambridge, MA setup. You will develop plans, oversee budgets, and ensure milestones are delivered on time.

You will manage vendors, create SOPs, coordinate advisory boards, and support training and onboarding while tracking KPIs and liaising with Legal and Finance. Some travel may be required.

Qualifications

• 5 years of medical affairs operations, program management, or related experience in the pharma/biotech industry.
• Proficiency with Medical Affairs CRM and content management systems (e.g., Veeva).
• Experience with reporting and dashboarding tools used to track program KPIs.
• Ability to manage cross-functional projects and vendors with minimal supervision.
• Strong written and verbal communication skills for coordinating across Medical Affairs, Compliance, and Finance.
• Ability to clearly summarize budget and program status for departmental leadership.
• Position may require travel 10%+ as needed of time or more including occasional overnight stay driven by business need

Responsibilities

• Lead operational planning and budget tracking for Medical Affairs programs, including MSL field activities and medical education
• Manage vendor relationships, contracts, purchase orders, and invoicing for Medical Affairs initiatives
• Develop and maintain Medical Affairs SOPs, training materials, and compliance processes
• Coordinate advisory boards, congress activities, and medical education program logistics with cross‑functional partners
• Support onboarding and training of new Medical Affairs team members on systems and processes.
• Assist with grant/donation and investigator‑sponsored research (ISR) request tracking and review coordination.
• Contribute to continuous improvement of medical affairs operational workflows.
• Track and report key performance indicators (KPIs) to Medical Affairs leadership, highlighting risks and opportunities
• Serve as the operational liaison between Medical Affairs, Legal, and Finance
• Perform other duties and responsibilities as assigned

Skills

Project management

Budget management

Vendor management

Cross-functional collaboration

Communication skills

Education

Bachelor's degree in related field

Tools

Veeva CRM

Content management systems

Job description

Senior Medical Affairs Operations Manager

Cambridge, Massachusetts, United States

About Beeline Medicines:

Beeline Medicines is a clinical‑stage biotechnology company focused on developing and delivering category-leading precision therapies to transform the lives of people living with autoimmune and inflammatory diseases. With a portfolio of potential best‑in‑class and first‑in‑disease therapeutic candidates that directly target key pathways governing dysregulated immunological and inflammatory responses, the Company is developing medicines that have the opportunity to provide durable, life‑changing impact. Led by an established executive team and backed by world‑class life science investors, each day Beeline Medicines is determined to bring the scientific rigor and operational excellence to get to what matters for patients – realizing a world where people with immune‑mediated diseases can live life fully.

Job Summary:

Reporting to the Director, Medical Operations, the Senior Manager, Medical Operations, leads project management and operational execution for Medical Affairs initiatives that support the function’s growth and strategy. They will bring medical affairs expertise and strong project management skills to build project plans, manage budgets, and deliver key milestones on time.

Work Arrangement & Location:

Hybrid – This position follows a hybrid work schedule, requiring a minimum of two (2) days on‑site per week — currently designated as Tuesday and Wednesday. Additional on‑site days may be required based on business needs, team priorities, or leadership direction.

Essential Duties and Responsibilities:

• Lead operational planning and budget tracking for Medical Affairs programs, including MSL field activities and medical education
• Manage vendor relationships, contracts, purchase orders, and invoicing for Medical Affairs initiatives
• Develop and maintain Medical Affairs SOPs, training materials, and compliance processes
• Coordinate advisory boards, congress activities, and medical education program logistics with cross‑functional partners
• Support onboarding and training of new Medical Affairs team members on systems and processes.
• Assist with grant/donation and investigator‑sponsored research (ISR) request tracking and review coordination.
• Contribute to continuous improvement of medical affairs operational workflows.
• Track and report key performance indicators (KPIs) to Medical Affairs leadership, highlighting risks and opportunities
• Serve as the operational liaison between Medical Affairs, Legal, and Finance
• Perform other duties and responsibilities as assigned

Qualifications:

• Education: Bachelors Degree in related scientific, business or other related discipline required.
• 5 years of medical affairs operations, program management, or related experience in the pharma/biotech industry.
• Proficiency with Medical Affairs CRM and content management systems (e.g., Veeva).
• Working knowledge of medical affairs compliance requirements related to grants, donations, and speaker programs.
• Experience with reporting and dashboarding tools used to track program KPIs.
• Ability to manage cross‑functional projects and vendors with minimal supervision.
• Sound judgment in prioritizing competing operational demands across programs.
• Ability to identify process gaps and drive improvements without waiting for direction.
• Strong written and verbal communication skills for coordinating across Medical Affairs, Compliance, and Finance.
• Ability to clearly summarize budget and program status for departmental leadership.
• Effective at coordinating logistics and expectations with external vendors and speakers.
• Position may require ability to travel 10%+ as needed of time or more including occasional overnight stay driven by business need

Salary Range:

The expected salary range for this position varies by location and will be communicated based on the country or region in which the selected candidate is hired. Actual pay will be determined based on experience, qualifications, location, and other job‑related factors permitted by applicable local law. A discretionary annual bonus and long‑term incentive award (e.g., equity) may be available based on individual and Company performance.

Salary Range

$165,000 - $214,500 USD

We offer a comprehensive benefits package tailored to the country and region in which you are hired, in compliance with local laws and practices. Benefits may include, but are not limited to:

• Competitive health and wellness coverage (structure and premiums vary by country)
• Paid time off, public holidays, and additional leave entitlements in accordance with local requirements

Benefits vary by location and are subject to eligibility requirements, local regulations, and plan terms. Specific benefit details applicable to your country or region will be provided during the offer process.

Beeline Medicines is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation:

If you require a reasonable accommodation to participate in the application or interview process, please contact [e-mail] to request an accommodation. We are committed to providing equal access to all candidates.