Strategic Licensing Executive Assistant

LinQ Global Group; Boston (MA); On-site; USD 58,000 - 70,000; Full time

Job summary

LinQ Global Group seeks an Administrative Assistant in the Division of Licensing to provide high-level administrative support. The role reports to the Licensing Division Chief and handles email/call responses, meeting coordination, materials preparation, and licensing verification inquiries.

Ideal candidates will have a high-school diploma and at least two years assisting executives. Proficiency in Microsoft Office and Adobe Acrobat Pro, confidentiality, and strong communication are essential.

Qualifications

• High-school diploma or equivalent.
• Minimum of two years’ experience supporting high-level executives.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Pro.
• Ability to handle confidential information.
• Detail-oriented with strong organizational and time management skills.
• Excellent verbal and written communication.
• Ability to work independently and as part of a team.

Responsibilities

• Answer phone calls to assist with licensing inquiries.
• Monitor and organize multiple email inboxes and incoming faxes.
• Create and maintain electronic and physical filing systems, including data entry and spreadsheet updates.
• Coordinate Licensing mail, packages, and deliveries, including FedEx and UPS.
• Schedule meetings and distribute meeting materials.
• Draft and distribute correspondence, meeting coordination and filing/scanning licensing forms or materials.
• Assist travel arrangements for property visits, meetings, and conferences; reserve state vehicle; prepare expense reports.
• Coordinate purchases and procurements with the finance team.
• Assist the Licensing Intake Officer in maintaining the archive filing system for all paper applications.
• Perform additional duties as assigned by the Licensing Manager or Division Chief.

Skills

Detail-oriented

Organizational skills

Time management

Verbal communication

Written communication

Professionalism

Confidentiality

Team player

Independent worker

Education

High-school diploma

Tools

Microsoft Office

Adobe Acrobat Pro

Job description

LinQ Global Group seeks an Administrative Assistant in the Division of Licensing to provide high-level administrative support. The role reports to the Licensing Division Chief and handles email/call responses, meeting coordination, materials preparation, and licensing verification inquiries.

Ideal candidates will have a high-school diploma and at least two years assisting executives. Proficiency in Microsoft Office and Adobe Acrobat Pro, confidentiality, and strong communication are essential.