Legal Assistant Paralegal

Cube Hub Inc.; Boca Raton (FL); Hybrid; USD 35,817 - 38,572; Full time

Job summary

A compliance consulting firm in Boca Raton seeks a Business Licensing Compliance Administrator for a hybrid role. The role involves managing the application process for business licenses, interpreting regulations, and supporting compliance efforts. Ideal candidates have an associate’s degree and 2+ years of relevant experience, with excellent organizational and communication skills. Competitive pay rate of $26.00-$28.00/hr.

Qualifications

• Any combination of four years of higher education and/or applicable work experience.
• Minimum of 2 years licensing or equivalent experience.
• Organized and action-oriented individual able to deal with ambiguity.

Responsibilities

• Support the Operations Department and also support Legal Counsel as needed.
• Manage application process for state, county, and city contractor licenses.
• Serve as point of contact between the company and governing agencies.

Skills

Written Communication

Oral Communication

Organizational Skills

Multi-tasking

Integrity

Education

Associate’s degree or certification in paralegal studies

Tools

Microsoft Office

Job description

Business Licensing Compliance Administrator (Hybrid)

Contract Duration: 8 months possible to extend

Shift: 1st-8:30pm to 5:30pm

Pay rate: $26.00/hr - $28.00/hr

This position will complete state and local contractor and business licensing applications, correspond with governmental agencies and coordinate with other internal departments. In addition, this position will research rules and regulations to ensure licensing compliance.

Responsibilities

• Support the Operations Department and also support Legal Counsel as needed.
• Manage application process from completion to issuance of all state, county, and city contractor and business licenses.
• Interpret state, local, county regulations/codes for license compliance and monitor for changes or revisions impacting contractor licensure.
• Review rules and regulations to ensure compliance.
• Support the leadership team and business managers in addressing proper licensing compliance and troubleshoot with agencies over licensing concerns.
• Serve as point of contact between the company and governing licensing agencies and regulators.
• Support vendor registrations and licensing requirements.
• Support special company projects when requested.
• Coordinate and secure bonds, insurance certifications, personal information of individuals for qualified licenses, W9s, license fees, background checks and fingerprints of individual license holders and officers of company required for licensing.
• Correspond with Accounts Payable team for check requests.

Qualifications

• Any combination of four (4) years of higher education and/or applicable work experience.
• Minimum of an associate’s degree or certification in paralegal studies (desired).
• Minimum of 2 years licensing or equivalent experience.
• Unwavering integrity.
• Ability to multi-task and prioritize multiple projects.
• Organized and action oriented individual able to deal with ambiguity.
• Proficiency with computer technology, including Microsoft Office.
• Excellent writing and oral communication skills.
• Committed to a team‑player approach.
• Maintain files of all documentation associated with licensing.