Strategic Legal Recruiting Coordinator

Polsinelli; Chicago (IL); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Sick time off

Referral program

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

ID Theft insurance

Long-term disability benefits

Short-term disability benefits

Parking/Transit reimbursement

401(k) benefits

Employee assistance benefits

Job summary

Polsinelli, a leading law firm, seeks a Legal Recruiting Admin Coordinator to support lateral attorney recruiting and law school engagement across multiple offices. You will interact with the Legal Recruiting Team, attorneys, candidates, and external recruiters, bringing strong interpersonal and organizational skills to a fast-paced environment.

The role emphasizes confidential handling of candidate information, scheduling, onboarding support, and ongoing collaboration with the recruiting team

Qualifications

• A minimum of two (2) years of legal recruiting experience. Experience with an Applicant Tracking System (viRecruit, LawCruit, or equivalent) is preferred.
• A minimum of three (3) years in previous law firm (or equivalent professional) experience is preferred.
• Must have strong proficiency with Microsoft Outlook, Word, Excel, and PDF software (Kofax PDF or Adobe equivalent) and possesses the aptitude to learn other applications as defined by department needs.

Responsibilities

• Enter candidate information and maintain candidate records in the applicant tracking system (ViRecruit).
• Coordinate candidate screening and full round interviews, including scheduling and related communications with candidates, interviewers, and external recruiters.
• Monitor virtual interviews (through Zoom).
• Coordinate conference room reservations for in-person interviews across time zones; greet candidates on arrival and escort to the conference room.
• Draft and distribute meeting invitations for lateral candidate discussions; attend preparation calls, take notes, and prepare summaries.
• Monitor interviewer feedback and maintain accurate candidate status information.
• Maintain lateral candidate and recruiting matter folders in iManage.
• Draft correspondence and notifications to support the candidate offer process.
• Assist with onboarding activities for lateral attorney hires.
• Assist with Summer Associate Program in various offices, including coordinating outreach and law school events.
• Collaborate with and support the Legal Recruiting team.
• Conduct research projects and other special assignments.
• Maintain a high level of confidentiality at all times.

Skills

Legal recruiting experience

Education

Bachelor's degree

Tools

viRecruit / LawCruit

Job description

Polsinelli, a leading law firm, seeks a Legal Recruiting Admin Coordinator to support lateral attorney recruiting and law school engagement across multiple offices. You will interact with the Legal Recruiting Team, attorneys, candidates, and external recruiters, bringing strong interpersonal and organizational skills to a fast-paced environment.

The role emphasizes confidential handling of candidate information, scheduling, onboarding support, and ongoing collaboration with the recruiting team