Legal Practice Assistant — Admin & Docs Pro

Ogletree Deakins’ Immigration Practice Group; Philadelphia (Philadelphia County); Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

401(k) matching program

Profit Sharing

Paid Holidays

Paid Parental Leave

Health and Life Insurance including Co

Dental & Vision coverage

Health Savings Account / Flexible 20

Tuition Reimbursement

Employee Assistance Program

Job summary

Ogletree Deakins is seeking a Practice Assistant in our Philadelphia office to support attorneys and paralegals with secretarial and administrative tasks, document preparation, and back‑office duties. You will work under supervision to help ensure timely, accurate service to clients.

The role emphasizes calendar maintenance, filing, timekeeping, and collaboration with the Billing Department. Strong typing, MS Office skills, and team orientation are essential.

Qualifications

• 2+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, documents and processes.
• Accurate typing of at least 70 words per minute.
• Strong computer proficiency in MS Office, document management, time entry, e-filing and database software.
• Excellent communication skills, written and verbal.
• Understanding of correct grammar, spelling and punctuation.
• Strong proofreading skills.
• Superior organizational skills including filing, calendaring, and proofreading.
• Time management skills and ability to work independently as well as with a team.
• Regular predictable attendance.

Responsibilities

• Prepare and process correspondence and memoranda; draft routine letters and documents.
• Process mail, faxes, and ensure attachments are included.
• Maintain calendars for assigned attorneys and manage deadlines.
• Maintain paper and electronic files per policy; retrieve files as needed.
• Prepare time entries and coordinate client billing with the Billing Department.
• Provide general administrative support and handle calls, visits, and travel arrangements.
• Assist with mentoring and piloting new software as needed.

Skills

Typing 70 wpm

MS Office proficiency

Time management

Communication skills

Grammar and proofreading

Tools

MS Office

Document management system

Time entry software

E-filing software

Database software

Job description

Ogletree Deakins is seeking a Practice Assistant in our Philadelphia office to support attorneys and paralegals with secretarial and administrative tasks, document preparation, and back‑office duties. You will work under supervision to help ensure timely, accurate service to clients.

The role emphasizes calendar maintenance, filing, timekeeping, and collaboration with the Billing Department. Strong typing, MS Office skills, and team orientation are essential.