Legal Practice Assistant - Admin & Docs Pro

Ogletree Deakins; Philadelphia (Philadelphia County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid Time Off

401(k) matching

Health Insurance

Job summary

Ogletree Deakins in Philadelphia is seeking a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks. You will draft and format complex legal documents, maintain calendars, handle mail and filing, and assist with time entries and client billing.

The role requires strong typing, MS Office, proofreading, and teamwork abilities. A professional, client-focused approach is essential in a fast-paced law firm environment.

Qualifications

• 2+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, documents and processes.
• Typing speed of at least 70 words per minute.
• Strong proficiency with MS Office, document management, time entry, e-filing and databases.
• Excellent written and verbal communication skills.
• Strong proofreading and grammar skills.
• Superior organizational skills including filing and calendaring.
• Time management and ability to work independently or in a team.
• Regular predictable attendance.

Responsibilities

• Prepare and process correspondence and complex legal documents as required by practice groups.
• Proofread documents for formatting, spelling and grammar; prepare revisions and redlines as directed.
• Prepare documents for e-filing.
• Review and route incoming mail and faxes; arrange for specialized mail or messenger services.
• Maintain calendars for assigned attorneys; manage meetings and due dates.
• Maintain paper and electronic files adhering to internal policies.
• Prepare time entries and coordinate billing matters with Billing Department.
• Coordinate travel arrangements and prepare itineraries and expense reports.
• Assist with general administrative duties; greet clients and handle reception back-up as needed.
• Mentor new office staff or pilot new software when needed.

Skills

Typing 70 wpm

MS Office proficiency

Document management

Time entry

E-filing

Calendar management

proofreading

Communication skills

Independent work / teamwork

Tools

MS Office

Document management software

Time entry systems

DB software

Job description

Ogletree Deakins in Philadelphia is seeking a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks. You will draft and format complex legal documents, maintain calendars, handle mail and filing, and assist with time entries and client billing.

The role requires strong typing, MS Office, proofreading, and teamwork abilities. A professional, client-focused approach is essential in a fast-paced law firm environment.