Legal Practice Assistant: Elite Admin Support for Attorneys

Holland & Knight LLP; Chicago (IL); On-site; USD 56,000 - 83,000; Full time

Benefits offered by this job

Comprehensive medical insurance

Dental and vision plans

Life and AD&D insurance

Short and long term disability

401(k) and profit sharing

Paid holidays

Job summary

Holland & Knight LLP in Chicago seeks a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals, ensuring efficient handling of client and firm needs.

Responsibilities include drafting and editing documents, coordinating travel, processing reimbursements, and assisting with time entry and billing while maintaining strict confidentiality and accuracy.

Qualifications

• Advanced Microsoft Office and Adobe proficiency mandatory.

Responsibilities

• Communicate professionally with clients, lawyers, and staff; route calls and arrange conferences.
• Create, format, edit, and manage Word, Excel, PowerPoint; draft routine documents.
• Coordinate domestic and foreign travel; process reimbursements and invoices.
• Assist with time entry, billing, and collection; maintain file systems.
• Open new client matters; support conflict checks and engagement letters.
• Ensure adherence to client billing guidelines and cost controls.
• Handle mail, scanning, printing, and document distribution.
• Support docketing and calendaring using centralized systems.

Skills

MS Office Suite

Adobe

Document management systems

Electronic signature software

Legal administrative functions

Attention to detail

Time management

Interpersonal skills

Writing and proofreading

Confidentiality

Court procedures knowledge

Pacer knowledge

Docketing software

Education

Bachelor's degree

Tools

PACER

Job description

Holland & Knight LLP in Chicago seeks a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals, ensuring efficient handling of client and firm needs.

Responsibilities include drafting and editing documents, coordinating travel, processing reimbursements, and assisting with time entry and billing while maintaining strict confidentiality and accuracy.