Strategic IT Program Administrator

State of Ohio; Columbus (OH); On-site; USD 78,768,000 - 112,184,000; Full time

Benefits offered by this job

Medical Coverage

Dental, Vision and Basic Life Coverage

Paid time off and holidays

Education and Development Funds

Work-life balance and flexible options

Job summary

Ohio Department of Children and Youth in Columbus seeks a Program Administrator 2 to provide high-level administrative and operational support to the Chief Information Officer. The role demands strong organization, handling sensitive information, and coordinating IT initiatives with internal and external partners.

The position involves managing calendars, preparing leadership materials, contract oversight, and budget tracking.

Qualifications

• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
• Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.

Responsibilities

• Serve as a trusted extension of the CIO, handling complex administrative duties and often acting on their behalf.
• Manage scheduling, meeting logistics, preparation of briefings, presentations, and support materials for leadership discussions.
• Work with sensitive or confidential information and maintain the highest standards of discretion.
• Support contract management activities, including drafting and reviewing statements of work, monitoring contract lifecycles, coordinating approvals, and ensuring compliance with internal policies.
• Engage directly with vendors, serving as a point of contact for relationship management, documentation needs, and resolving issues.
• Track contract deliverables, vendor SLAs, and timelines to ensure obligations are met.
• Assist with IT budget planning and financial tracking, such as monitoring expenditures, processing invoices, reconciling charges, and maintaining accurate financial records.
• Coordinate information and follow ups across departments to support IT initiatives and leadership decision making.
• Track deadlines and manage special projects, ensuring timely and accurate completion.
• Prepare reports, dashboards, and other materials that support transparency, performance tracking, and informed executive leadership.
• Develop or refine administrative workflows, templates, and processes that improve efficiency across the IT team.
• Draft internal communications on behalf of the CIO, including announcements, updates, and process changes.
• Perform additional duties as assigned, which may include attending or presenting in meetings, supporting HR related administrative needs, producing documentation, and maintaining logs and records.
• Maintain an up-to-date inventory of all IT software licenses, subscriptions, and renewals while tracking license expirations, usage levels, and compliance with vendor terms.

Skills

Program Management

Adaptability

Attention to Detail

Job description

Ohio Department of Children and Youth in Columbus seeks a Program Administrator 2 to provide high-level administrative and operational support to the Chief Information Officer. The role demands strong organization, handling sensitive information, and coordinating IT initiatives with internal and external partners.

The position involves managing calendars, preparing leadership materials, contract oversight, and budget tracking.