Program Administrator 2

Ohio Department of Children and Youth; Columbus (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Ohio Department of Children and Youth in Columbus seeks a highly organized administrator to support the CIO with executive-level tasks, confidential information handling, and cross-department coordination. You will manage schedules, prepare briefings and presentations, track contracts and budgets, engage with vendors, and help drive IT initiatives across the agency.

This full-time role requires discretion, strong communication, and the ability to adapt to changing priorities while delivering

Qualifications

• Experience providing high-level administrative and coordination support.
• Experience handling sensitive or confidential information with discretion.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Serve as a trusted extension of the CIO and handle complex administrative duties.
• Manage scheduling, meetings, briefings, and leadership materials.
• Support contract management activities, including drafting statements of work and monitoring lifecycles.
• Engage with vendors as a point of contact for documentation and issues.
• Track deliverables, SLAs, and timelines to ensure obligations are met.
• Assist with IT budget planning and financial tracking, including invoices.
• Prepare reports and dashboards to support executive leadership.
• Develop administrative workflows and templates to improve efficiency.
• Draft internal communications on behalf of the CIO.
• Maintain inventory of IT software licenses and renewals.

Job description

This role provides high level administrative, operational, and coordination support to the Chief Information Officer (CIO) within the Ohio Department of Children and Youth. It is well suited for someone who is highly organized, comfortable managing sensitive information, and able to work in a fast paced environment with shifting priorities. The position involves significant responsibility, frequent collaboration with internal and external partners, and direct involvement in IT operations and executive decision making.

What You Can Expect in This Role

• Serve as a trusted extension of the CIO, handling complex administrative duties and often acting on their behalf.
• Manage scheduling, meeting logistics, preparation of briefings, presentations, and support materials for leadership discussions.
• Work with sensitive or confidential information and maintain the highest standards of discretion.
• Support contract management activities, including drafting and reviewing statements of work, monitoring contract lifecycles, coordinating approvals, and ensuring compliance with internal policies.
• Engage directly with vendors, serving as a point of contact for relationship management, documentation needs, and resolving issues.
• Track contract deliverables, vendor SLAs, and timelines to ensure obligations are met.
• Assist with IT budget planning and financial tracking, such as monitoring expenditures, processing invoices, reconciling charges, and maintaining accurate financial records.
• Coordinate information and follow ups across departments to support IT initiatives and leadership decision making.
• Track deadlines and manage special projects, ensuring timely and accurate completion.
• Prepare reports, dashboards, and other materials that support transparency, performance tracking, and informed executive leadership.
• Develop or refine administrative workflows, templates, and processes that improve efficiency across the IT team.
• Draft internal communications on behalf of the CIO, including announcements, updates, and process changes.
• Perform additional duties as assigned, which may include attending or presenting in meetings, supporting HR related administrative needs, producing documentation, and maintaining logs and records.
• Maintain an up to date inventory of all IT software licenses, subscriptions, and renewals while tracking license expirations, usage levels, and compliance with vendor terms. Monitor cost efficiency and recommend consolidation or optimization opportunities.

Work Environment and Expectations

• Frequent collaboration with IT leadership, program areas, external vendors, and other DCY departments.
• Ability to manage multiple priorities, often with tight deadlines or evolving requirements.
• Opportunities to contribute to operational improvements, executive communications, and organizational efficiency.
• Occasional travel for meetings, conferences, or trainings.
• Routine administrative work with project based responsibilities and strategic support.
• Use of Excel spreadsheets and other systems for detailed tracking, reporting, and workflow management.
• Routine administrative work with project based responsibilities and strategic operational support.

Pay Information

Unless required by legislation or union contract, starting salary will be step 1 of the salary range associated with this position. New hires advance to the next step in the range after 6 months and annually thereafter. Based on collective bargaining and legislative activity, there may be cost of living increases awarded annually. Additional longevity supplements begin after 5 years. The current wage progression for this position is in the table below.

Months of Employment

• At Hire
• 6 months
• 18 months
• 30 months
• 42 months
• 54 Months
• 66 Months
• 78 Months

Pay Range

• Exempt/12
• Step 1
• Step 2
• Step 3
• Step 4
• Step 5
• Step 6
• Step 7
• Step 8

Hourly

• $33.32
• $35.21
• $37.09
• $39.14
• $41.31
• $43.57
• $45.35
• $47.47

Annual

• $69,306
• $73,237
• $77,147
• $81,411
• $85,925
• $90,626
• $94,328
• $98,738

Background Check Information

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Status of posted positions

You can check the status of your application online be signing into your profile and clicking the “My Jobpage” tab to view completed submissions and submission details. If you have questions other than your applications status, please direct them to [e-mail].

4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.

• Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• Or 1 yr. exp. as Program Administrator 1, 63122.
• Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills

Program Management

Agency Contact Name and Information

[e-mail]

Unposting Date

Aug 27, 2026, 10:59:00 PM

Work Location

Children&Youth N. High Complex

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation

$33.32 per hour

Schedule

Full-time

Work Hours

8:00 AM -5:00 PM

Classified Indicator

Classified

Union

Exempt from Union

Professional Skills

Adaptability, Attention to Detail

Agency Overview

About us Our mission is to promote positive, lifelong outcomes for Ohio youth through early intervention, quality education, and family support programs. At DCY, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work!

Location Requirements

DCY’s core hours of operation are Mon-Fri from 8:00am to 5:00pm, however, daily start/end times may vary based on operational need across DCY divisions.Employees may begin as early as 7:00am & as late as 9:00am, based on supervisory approval. This position performs work on-site daily at DCY’s office space.