Strategic Institutional Events Lead

William & Mary; Virginia (IL); On-site; USD 54,000 - 64,000; Full time

Job summary

William & Mary seeks an Institutional Events Coordinator to plan and execute strategic university events, partnering with the Dean’s Office, Advancement, and Academic Affairs. You will manage goals, timelines, vendors, and on-site logistics while ensuring compliant space usage and excellent staff coordination.

The role requires strong communication, organizational, and project-management skills, with experience supporting senior leaders and VIPs preferred. A Bachelor’s degree is required.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Ability to work independently and proactively solve problems.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong interpersonal and relationship-building skills.
• Sound judgment and decision-making ability.
• Proficiency in Microsoft Office and virtual platforms like Zoom.

Responsibilities

• Plan and manage event goals, timelines, and briefing materials for senior leaders.
• Coordinate vendors, spaces, and on-site event logistics.
• Oversee event setup, breakdown, and staff coordination.
• Manage campus space reservations and visitor housing, daily operations.
• Develop run-of-show documents and manage communications.

Skills

Independent work

Organization

Communication skills

Interpersonal skills

Decision making

MS Office

Zoom

Education

Bachelor's degree

Tools

Excel

Outlook

Word

Zoom (virtual platforms)

Job description

William & Mary seeks an Institutional Events Coordinator to plan and execute strategic university events, partnering with the Dean’s Office, Advancement, and Academic Affairs. You will manage goals, timelines, vendors, and on-site logistics while ensuring compliant space usage and excellent staff coordination.

The role requires strong communication, organizational, and project-management skills, with experience supporting senior leaders and VIPs preferred. A Bachelor’s degree is required.