Strategic Institutional Events Coordinator

VIMS1 Virginia Institute of Marine Science; Virginia (IL); On-site; USD 54,000 - 64,000; Full time

Job summary

The Virginia Institute of Marine Science (VIMS) is seeking an Institutional Events Coordinator to plan and execute university-wide events, working closely with the Dean’s Office, Advancement, and Academic Affairs on strategic initiatives.

You will manage timelines, vendor relationships, and campus space reservations, ensuring accurate setups, compliance with policies, and professional experiences for senior leaders and VIPs.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Strong organizational and communication skills; ability to manage multiple priorities.
• Proficiency in Microsoft Office and virtual platforms (e.g., Zoom).
• Experience managing events from planning through execution.
• Experience partnering with senior leaders, donors, or VIPs is preferred.

Responsibilities

• Developing event goals, objectives, and briefing materials for senior leaders.
• Managing timelines, deliverables, and project plans.
• Coordinating vendors and external partners.
• Overseeing event logistics and on-site execution.
• Managing campus space reservations and daily event setups.
• Serving as the primary contact for space reservations and visitor housing.
• Ensuring compliance with institutional policies and procurement procedures.

Skills

Independent work

Organizational skills

Communication skills

Interpersonal skills

Problem solving

Project management

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Zoom

Job description

The Virginia Institute of Marine Science (VIMS) is seeking an Institutional Events Coordinator to plan and execute university-wide events, working closely with the Dean’s Office, Advancement, and Academic Affairs on strategic initiatives.

You will manage timelines, vendor relationships, and campus space reservations, ensuring accurate setups, compliance with policies, and professional experiences for senior leaders and VIPs.