Strategic Events Coordinator: Campus & VIP Partnerships

William & Mary and the Virginia Institute of Marine Science; Gloucester (MA); On-site; USD 54,000 - 64,000; Full time

Job summary

William & Mary and the Virginia Institute of Marine Science (VIMS) seeks an Institutional Events Coordinator to support the Dean and Director’s Office by planning and executing strategic and special events across the institute.

Reporting to the Chief of Staff, you will manage timelines, vendors, space reservations, and campus housing logistics, collaborating with Advancement and Academic Affairs to ensure smooth operations and exceptional stakeholder experiences.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.

Responsibilities

• Plan and execute events from conception to wrap-up.
• Coordinate logistics, timelines, and vendor deliverables.
• Oversee space reservations and on-site setup.
• Serve as primary contact for internal/external stakeholders.

Skills

Independent work

Initiative

Problem solving

Strong organizational skills

Communication skills

Interpersonal skills

Decision making

MS Office & Zoom

Education

Bachelor’s degree or equivalent

Tools

Zoom

Job description

William & Mary and the Virginia Institute of Marine Science (VIMS) seeks an Institutional Events Coordinator to support the Dean and Director’s Office by planning and executing strategic and special events across the institute.

Reporting to the Chief of Staff, you will manage timelines, vendors, space reservations, and campus housing logistics, collaborating with Advancement and Academic Affairs to ensure smooth operations and exceptional stakeholder experiences.