Strategic HR Executive Assistant & Project Coordinator

Marvin; Warroad (MN); On-site; USD 68,000 - 91,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid parental leave

401(k) retirement savings match

Wellbeing account

Better Living Day

Annual profit sharing

Giving at Marvin

Brighter Days Fund

Job summary

Marvin, a family-owned window and door company in the United States, seeks an Executive Assistant to provide strategic and operational support to the Head of Human Resources and the HR Leadership Team. The role blends high-level executive support with project management, requiring discretion, organization, and the ability to manage multiple priorities.

You will manage calendars, travel, meetings, and communications, coordinate cross-functional activities, and help execute HR priorities with a

Qualifications

• 3+ years of experience in executive administration, project coordination, operations, HR, or related fields.
• Human-centered approach to people and work; cultural fit with Marvin’s values.
• Experience coordinating projects across cross-functional stakeholders.
• Strong project management and coordination skills.
• Exceptional organizational communication, relationship building skills and attention to detail.
• Exceptional judgement and ability to handle highly confidential information with discretion.
• Strong Microsoft 365 skills, including PowerPoint, Excel, Teams, Outlook and SharePoint.
• Ability to influence and drive follow-through without direct authority.

Responsibilities

• Provide high-level executive support to the Head of Human Resources, including calendar management, scheduling, travel coordination, and administrative logistics.
• Represent the Head of HR professionally with internal and external stakeholders.
• Manage executive priorities by coordinating follow-up and helping ensure timely completion of leadership decisions.
• Anticipate executive needs and proactively resolve scheduling, communication, and administrative challenges.
• Identify opportunities to improve processes, communication, and effectiveness.
• Handle sensitive employee, organizational, and business information with a high degree of discretion and professionalism.
• Facilitate cross-functional coordination among HRLT, HR teams, and business stakeholders to ensure effective coordination and execution of projects and priorities.
• Serve as the primary administrative partner for HRLT activities, operating rhythms, and annual planning calendars.
• Manage HRLT meeting schedules, agendas, action items, and follow-up.
• Track commitments, decisions and deliverables across the HRLT.
• Coordinate leadership meetings, offsites, workshops, and team events.
• Track key initiatives, decisions and action items to support accountability and follow-through.
• Support change management and communication planning for major initiatives.
• Coordinate enterprise HR projects and initiatives from planning through implementation.

Skills

Calendar management

Travel coordination

Administrative logistics

Cross-functional coordination

Project coordination

Discretion & confidentiality

Microsoft 365

PowerPoint

Excel

Teams & Outlook & SharePoint

Tools

Microsoft 365

PowerPoint

Excel

Teams

Outlook

SharePoint

Job description

Marvin, a family-owned window and door company in the United States, seeks an Executive Assistant to provide strategic and operational support to the Head of Human Resources and the HR Leadership Team. The role blends high-level executive support with project management, requiring discretion, organization, and the ability to manage multiple priorities.

You will manage calendars, travel, meetings, and communications, coordinate cross-functional activities, and help execute HR priorities with a