Executive Assistant - Marketing

Marvin-62abfd9; Eagan (MN); On-site; USD 69,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid parental leave

401(k) match

Wellbeing account

Better Living Day

Annual profit sharing

Volunteer opportunities

Brighter Days Fund

Job summary

Marvin is seeking an Executive Assistant to provide proactive, high-level support to the Senior Director of Marketing. You’ll manage complex calendars, travel, expenses, presentations, correspondence, and meeting logistics while helping advance key marketing initiatives.

You’ll also anticipate evolving business needs and help the Senior Director make effective use of their time. You’ll excel at judgment, attention to detail, and the ability to navigate changing priorities with discretion and

Qualifications

• High school diploma or GED required.
• 5+ years of senior executive-level administrative support experience.
• Ability to manage multiple priorities with attention to detail.
• Excellent written and interpersonal communication; discretion with confidential information.

Responsibilities

• Manage complex calendars for the Senior Director of Marketing.
• Plan meetings and travel, including agendas and materials.
• Prepare correspondence, presentations, reports, and meeting minutes.
• Process expenses and PTO requests for the marketing leadership.
• Support key marketing initiatives and track action items.

Skills

Calendar management

Complex scheduling

MS Office proficiency

Communication

Discretion

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Job Overview

Are you energized by anticipating needs, creating organization, and helping leaders stay focused on what matters most? Marvin is hiring an Executive Assistant to provide thoughtful, proactive, high-level support to the Senior Director of Marketing. In this role, you’ll manage complex calendars, travel, expenses, presentations, correspondence, and meeting logistics while helping advance key marketing initiatives. You’ll also anticipate evolving business needs and help the Senior Director make effective use of their time.

You’ll excel in this role if you bring sound judgment, outstanding attention to detail, and the ability to navigate changing priorities with discretion and confidence. If you’re proactive, resourceful, and skilled at building trusted partnerships across teams,

Highlights of your role

• Coordinate complex business and personal calendars, resolve scheduling conflicts, and manage frequent adjustments involving internal and external contacts.

• Plan meetings and travel for the Senior Director and marketing leadership, including agendas, presentation materials, technology, catering, venues, and participant arrangements.

• Prepare correspondence, presentations, reports, meeting minutes, and follow-up communications by gathering, organizing, and analyzing information.

• Support key marketing and organizational initiatives by maintaining project schedules, tracking action items, and helping ensure commitments are completed on time.

• Anticipate business needs and recommend arrangements or process improvements that support effective time management and efficient operations.

• Review and process expenses and paid time off requests for the marketing leadership team accurately and efficiently.

You're a good fit if you have (or if you can)

• A high school diploma or GED.

• 5+ years of senior executive-level administrative support experience.

• Demonstrated ability to manage multiple priorities while maintaining accuracy and close attention to detail.

• Excellent written and interpersonal communication skills, along with the discretion to handle highly confidential information.

• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

Also want to make sure you have

• A bachelor’s degree is preferred.

• Previous experience working in or supporting a marketing department is preferred.

• A proactive, resourceful approach and the flexibility to support changing priorities, special projects, and ad hoc needs.

• The ability to work independently, collaborate with executive administrative partners, and build trust across teams.

• Strong organizational judgment, professional maturity, integrity, and a commitment to finding effective ways to improve how work gets done.

We invite you to See Yourself at Marvin

From people to products, Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company, you belong to a community full of opportunities.

For more than a century, we’ve been at the forefront of designing, building, and engineering premium, award-winning products. Today, Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row, in 2024 and 2025. With operations in 19 cities across North America, we manufacture Marvin’s quality products, including Infinity Replacement Windows and Doors, and TruStile Doors.

Together, we uphold our values and foster a culture where safety and the wellbeing of our people comes first. We take a better living approach with benefits to support you at work and beyond. From day one, you will enjoy health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more!

Some of our unique and most popular benefits include:

• $300 annual wellbeing account to spend on what helps you feel happy + healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success
• Giving at Marvin – participate in organized volunteer opportunities
• Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships

Join the more than 8,000 Marvin team members to experience these benefits and more.

Marvin is an Equal Opportunity Employer

Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at [e-mail].

Compensation

$69,000 - $95,000 annually