Executive Assistant - HR

Marvin-62abfd9; Warroad (MN); On-site; USD 68,000 - 91,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid parental leave

401(k) match

Wellbeing programs

Job summary

Marvin is seeking an Executive Assistant to provide strategic and operational support to the Head of Human Resources and HR Leadership Team. The role combines high-level executive support with project coordination, requiring discretion, judgment, and exceptional organizational skills.

You will manage calendars, travel, and communications, coordinate cross-functional initiatives, and help ensure leadership decisions are executed effectively.

Qualifications

• 3+ years of experience in executive administration, project coordination, operations, HR, or related fields.
• Human-centered approach to people and work; cultural fit with Marvin’s values.
• Experience coordinating projects across cross-functional stakeholders.
• Strong project management and coordination skills.
• Exceptional organizational communication, relationship building skills and attention to detail.
• Exceptional judgement and ability to handle highly confidential information with discretion.
• Strong Microsoft 365 skills, including PowerPoint, Excel, Teams, Outlook and SharePoint.
• Ability to influence and drive follow-through without direct authority.

Responsibilities

• Provide high-level executive support to the Head of Human Resources, including calendar management, scheduling, travel coordination, and administrative logistics.
• Represent the Head of HR professionally with internal and external stakeholders.
• Manage executive priorities by coordinating follow-up and helping ensure timely completion of leadership decisions.
• Anticipate executive needs and proactively resolve scheduling, communication, and administrative challenges.
• Identify opportunities to improve processes, communication, and effectiveness.
• Handle sensitive employee, organizational, and business information with a high degree of discretion and professionalism.
• Facilitate cross-functional coordination among HRLT, HR teams, and business stakeholders to ensure effective coordination and execution of projects and priorities.
• Serve as the primary administrative partner for HRLT activities, operating rhythms, and annual planning calendars.
• Manage HRLT meeting schedules, agendas, action items, and follow-up.
• Track commitments, decisions, and deliverables across the HRLT.
• Coordinate leadership meetings, offsites, workshops, and team events.
• Track key initiatives, decisions and action items to support accountability and follow-through.
• Support change management and communication planning for major initiatives.
• Coordinate enterprise HR projects and initiatives from planning through implementation.

Skills

Executive administration

Project coordination

Operations

HR coordination

Cross-functional coordination

Microsoft 365

Discretion / confidentiality

Communication skills

Tools

PowerPoint

Excel

Teams

Outlook

SharePoint

Job description

Job Overview

This Executive Assistant role provides strategic and operational support to the Head of Human Resources and HR Leadership Team (HRLT). This role ensures effective execution of HR priorities, processes, communications, project coordination, communication management and meeting effectiveness while serving as a trusted partner to the Head of HR.

The position combines high-level executive support with project management, organization and coordination responsibilities, requiring exceptional judgment, discretion, trustworthiness, attention to detail, and the ability to manage multiple priorities simultaneously.

Highlights of your role

Executive Support

• Provide high-level executive support to the Head of Human Resources, including calendar management, scheduling, travel coordination, and administrative logistics.
• Represent the Head of HR professionally with internal and external stakeholders.
• Manage executive priorities by coordinating follow-up and helping ensure timely completion of leadership decisions.
• Anticipate executive needs and proactively resolve scheduling, communication, and administrative challenges.
• Identify opportunities to improve processes, communication, and effectiveness.
• Handle sensitive employee, organizational, and business information with a high degree of discretion and professionalism.
• Facilitate cross-functional coordination among HRLT, HR teams, and business stakeholders to ensure effective coordination and execution of projects and priorities.

HR Leadership Team Support

• Serve as the primary administrative partner for HRLT activities, operating rhythms, and annual planning calendars.
• Manage HRLT meeting schedules, agendas, action items, and follow-up.
• Track commitments, decisions, and deliverables across the HRLT.
• Coordinate leadership meetings, offsites, workshops, and team events.
• Track key initiatives, decisions and action items to support accountability and follow-through.
• Support change management and communication planning for major initiatives.
• Coordinate enterprise HR projects and initiatives from planning through implementation.

You're a good fit if you have (or if you can)

• 3+ years of experience in executive administration, project coordination, operations, HR, or related fields.
• Human-centered approach to people and work; cultural fit with Marvin’s values.
• Experience coordinating projects across cross-functional stakeholders.
• Strong project management and coordination skills.
• Exceptional organizational communication, relationship building skills and attention to detail.
• Exceptional judgement and ability to handle highly confidential information with discretion.
• Strong Microsoft 365 skills, including PowerPoint, Excel, Teams, Outlook and SharePoint.
• Ability to influence and drive follow-through without direct authority.

We invite you to See Yourself at Marvin

From people to products, Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company, you belong to a community full of opportunities.

For more than a century, we’ve been at the forefront of designing, building, and engineering premium, award-winning products. Today, Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row, in 2024 and 2025. With operations in 19 cities across North America, we manufacture Marvin’s quality products, including Infinity Replacement Windows and Doors, and TruStile Doors.

Together, we uphold our values and foster a culture where safety and the wellbeing of our people comes first. We take a better living approach with benefits to support you at work and beyond. From day one, you will enjoy health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more!

Some of our unique and most popular benefits include:

• $300 annual wellbeing account to spend on what helps you feel happy + healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success
• Giving at Marvin – participate in organized volunteer opportunities
• Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships

Join the more than 8,000 Marvin team members to experience these benefits and more.

Marvin is an Equal Opportunity Employer

Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at [e-mail].

Compensation

$68,000 to $91,000 annually