Strategic HR Executive Assistant & Office Operations

Confidential; New Jersey; On-site; USD 40,000 - 50,000; Full time

Job summary

National Professional Employment Organization- HR firm. is seeking a detail-oriented HR Support/Executive Assistant to provide clerical and administrative support for the HR team in New Jersey.

Responsibilities include answering calls, greeting visitors, processing mail, coordinating supplies, and assisting new hires with workstation setup. Proficiency in Windows and MS Office is required, with strong communication and organizational skills.

Qualifications

• High School Diploma or higher; two to three years of admin experience preferred.
• Strong attention to detail and confidentiality.
• Proficient in Windows and Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Assist with administrative tasks.
• Answers telephones and directs the caller or takes messages.
• Greets and directs visitors.
• Coordinate lunches as needed.
• Handling of confidential information.
• Composes, types and edits correspondence, reports, memoranda and other material.
• Maintaining the company’s phone list.
• Assisting in helping new hires setup their workstation, telephone and voicemail.
• Receives, sorts and forwards incoming mail. Maintains and routes publications.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc).
• Responsible for the ordering, receiving, stocking and distribution of office and kitchen supplies.
• Assists with other related clerical duties such as photocopying, faxing, filing, and collating.

Skills

Data entry

Attention to detail

Communication skills

Organization skills

Project management

Time management

Teamwork

Education

Associate degree

Bachelor's degree

Job description

National Professional Employment Organization- HR firm. is seeking a detail-oriented HR Support/Executive Assistant to provide clerical and administrative support for the HR team in New Jersey.

Responsibilities include answering calls, greeting visitors, processing mail, coordinating supplies, and assisting new hires with workstation setup. Proficiency in Windows and MS Office is required, with strong communication and organizational skills.