Strategic Health Services Executive Coordinator

Central City Concern; Portland (OR); On-site; USD 69,000 - 90,000; Full time

Benefits offered by this job

PTO 4 weeks+

11 holidays

401(k) match

Medical, Vision, Dental

Life/Disability Insurance

Sabbatical program

Job summary

Central City Concern seeks an Executive Coordinator to support the Health Services Leadership Team, including the Executive, CMO, and senior medical directors. You will manage communications, coordinate projects, and organize reports, schedules, travel, and visitor coordination in a confidential, fast-paced environment.

You will handle data in Excel, prepare PowerPoint presentations, and ensure privacy and compliance while supporting diverse internal and external stakeholders.

Qualifications

• 4 years of secretarial or executive assistant experience.
• Associate degree or certificate in office occupations and 3 years EA experience.
• Bachelor’s degree and 2 years EA experience.
• Equivalent combination of training and experience.
• Excellent computer skills; proficient with MS Office; experience with office machines.
• Current driver’s license and vehicle; CCC Fleet Safety compliance.
• Pre-employment drug screen, TB test, and background check incl. DHS.
• Ability to walk, bend, kneel, lift heavy objects and climb stairs.
• Adhere to non-discrimination policies.
• Interact respectfully with diverse groups.

Responsibilities

• Provide admin support for Health Services Leadership team; draft docs, edit, prepare presentations.
• Serve as central communications liaison; manage confidential information.
• Maintain senior Leadership non-clinical schedules; plan meetings and travel.
• Coordinate meetings; prepare materials and follow-up items.
• Coordinate project logistics; report minutes, decisions and actions.
• Answer and triage calls; route routine correspondence and routing.
• Prepare and track monthly expense reports and budgets.
• Support grants/contracts management and timecard/reconciliation tasks.
• Complete data entry, reporting, and data presentations.
• Ensure HIPAA/privacy compliance and CCC security policies.

Skills

Communication

Organization

Independent work

Teamwork

Time management

Judgment/Discretion

Confidentiality

Diversity & Inclusion

Education

Associate degree or certificate in office occupations

Bachelor's degree

Equivalent combination of training and experience

Tools

Microsoft Office Suite

Fax/Photocopier/Phone systems

Job description

Central City Concern seeks an Executive Coordinator to support the Health Services Leadership Team, including the Executive, CMO, and senior medical directors. You will manage communications, coordinate projects, and organize reports, schedules, travel, and visitor coordination in a confidential, fast-paced environment.

You will handle data in Excel, prepare PowerPoint presentations, and ensure privacy and compliance while supporting diverse internal and external stakeholders.