Strategic Executive Coordinator, Health Services Leadership

Central City Concern; Portland (OR); On-site; USD 69,000 - 90,000; Full time

Benefits offered by this job

PTO 4 weeks

Holidays

Retirement match

Medical/Dental/Vision

Life Insurance

Sabbatical

Job summary

Central City Concern in Portland, OR, seeks an Executive Coordinator to support the Health Services Leadership Team. You’ll manage complex calendars, travel planning, and meeting agendas, and prepare reports and data analyses to inform executive decisions.

You will serve as a trusted administrative partner, handling confidential information, coordinating communications with staff and partners, and supporting grants, contracts, and budget tracking. Monday–Friday, 8:00am–5:00pm, Downtown Portland.

Qualifications

• 4 years of secretarial or executive assistant experience.
• An Associate’s degree or certificate in office occupations or 3 years of secretarial or executive assistant experience.
• Bachelor’s degree and 2 years of secretarial or executive assistant experience.
• An equivalent combination of training and experience.
• Excellent computer skills and high proficiency in Microsoft Office Suite; familiarity with office machines.
• Must possess a current driver’s license and access to a vehicle; valid to drive per agency policy.
• Pre-employment drug screen, TB test, and background check required; DHS clearance may be needed.
• Ability to walk, bend, stoop, kneel, climb stairs; lift heavy objects with or without accommodation.
• Commitment to non-discrimination policies and respectful interactions with diverse communities.

Responsibilities

• Provide administrative support for the Health Services Leadership team, including drafting correspondence and preparing data reports.
• Coordinate communications with internal and external partners; maintain confidential information.
• Maintain senior Health Services Leadership non-clinical schedules and plan travel.
• Coordinate meetings, prepare materials, and follow up on action items.
• Support project logistics, attend meetings, and report minutes and decisions.
• Handle inquiries and triage calls from staff and stakeholders.
• Assist with monthly expense reports, budget tracking, and grants/contracts reporting.
• Reconcile timecards and payment approvals; support daily operations.

Skills

Executive support

Calendar management

Travel planning

PowerPoint & Excel skills

Communication skills

Discretion & confidentiality

Time management

Education

Associate degree or certificate in office occupations

Bachelor’s degree

Equivalent combination of training and experience

Tools

Microsoft Office Suite

Scheduling software

Data management

Job description

Central City Concern in Portland, OR, seeks an Executive Coordinator to support the Health Services Leadership Team. You’ll manage complex calendars, travel planning, and meeting agendas, and prepare reports and data analyses to inform executive decisions.

You will serve as a trusted administrative partner, handling confidential information, coordinating communications with staff and partners, and supporting grants, contracts, and budget tracking. Monday–Friday, 8:00am–5:00pm, Downtown Portland.