Strategic Front Office & Executive Support Coordinator

BURKE + CO.; Palo Alto (CA); On-site; USD 90,000 - 115,000; Full time

Job summary

BURKE + CO. is seeking a proactive Front Office Coordinator/Administrative Assistant to join our venture capital team in Palo Alto. You will greet visitors, manage reception, and support the CEO and Executive Assistant to keep the office running smoothly.

Responsibilities include calendar coordination, meeting logistics, and building the CEO's professional network with a CRM from the ground up. You’ll leverage Google Workspace, AI tools, and other productivity platforms in a fast-paced,

Qualifications

• 2+ years of experience in reception or front office coordination.
• Experience in fast-paced environments including hospitality, fashion & beauty, finance, tech, or personal assistance.
• Bachelor’s degree preferred.
• Exceptional organizational skills and attention to detail.
• Strong interpersonal skills and professional presence.

Responsibilities

• Serve as the welcoming first point of contact for the office.
• Manage front desk operations, including calls, visitors, deliveries, mail, and inquiries.
• Assist with day-to-day office coordination and maintain an organized workspace.
• Support office logistics with supplies, vendor coordination, and meeting room readiness.
• Provide administrative support to the CEO with scheduling and priorities.
• Assist with calendar coordination and meeting logistics.
• Help organize and maintain the CEO's network and CRM from ground up.
• Leverage AI tools to improve organization and workflows.
• Coordinate logistics for events and commitments.
• Occasionally provide light personal support and errands.
• Partner with EA and Office Manager to allocate tasks internally or outsource.
• Take ownership of administrative and operational projects.
• Anticipate needs and troubleshoot with calm.
• Maintain discretion with confidential information.
• Be a reliable, collaborative partner to the support team.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion

Proactive

Education

Bachelor’s degree preferred

Tools

Google Workspace

Gmail

Excel

Slack

ChatGPT

CRM platforms

Job description

BURKE + CO. is seeking a proactive Front Office Coordinator/Administrative Assistant to join our venture capital team in Palo Alto. You will greet visitors, manage reception, and support the CEO and Executive Assistant to keep the office running smoothly.

Responsibilities include calendar coordination, meeting logistics, and building the CEO's professional network with a CRM from the ground up. You’ll leverage Google Workspace, AI tools, and other productivity platforms in a fast-paced,