Front Office Coordinator/Administrative Assistant - Venture Capital

BURKE + CO.; Palo Alto (CA); On-site; USD 90,000 - 115,000; Full time

Job summary

BURKE + CO. is seeking a proactive Front Office Coordinator/Administrative Assistant to join our venture capital team in Palo Alto. You will greet visitors, manage reception, and support the CEO and Executive Assistant to keep the office running smoothly.

Responsibilities include calendar coordination, meeting logistics, and building the CEO's professional network with a CRM from the ground up. You’ll leverage Google Workspace, AI tools, and other productivity platforms in a fast-paced,

Qualifications

• 2+ years of experience in reception or front office coordination.
• Experience in fast-paced environments including hospitality, fashion & beauty, finance, tech, or personal assistance.
• Bachelor’s degree preferred.
• Exceptional organizational skills and attention to detail.
• Strong interpersonal skills and professional presence.

Responsibilities

• Serve as the welcoming first point of contact for the office.
• Manage front desk operations, including calls, visitors, deliveries, mail, and inquiries.
• Assist with day-to-day office coordination and maintain an organized workspace.
• Support office logistics with supplies, vendor coordination, and meeting room readiness.
• Provide administrative support to the CEO with scheduling and priorities.
• Assist with calendar coordination and meeting logistics.
• Help organize and maintain the CEO's network and CRM from ground up.
• Leverage AI tools to improve organization and workflows.
• Coordinate logistics for events and commitments.
• Occasionally provide light personal support and errands.
• Partner with EA and Office Manager to allocate tasks internally or outsource.
• Take ownership of administrative and operational projects.
• Anticipate needs and troubleshoot with calm.
• Maintain discretion with confidential information.
• Be a reliable, collaborative partner to the support team.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion

Proactive

Education

Bachelor’s degree preferred

Tools

Google Workspace

Gmail

Excel

Slack

ChatGPT

CRM platforms

Job description

Our client, a successful venture capital CEO/Founder and investor, is seeking a proactive Front Office Coordinator/Administrative Assistant to join their firm. You'll help create a seamless office & guest experience, while providing administrative support to the CEO and partnering closely with their Executive Assistant and Office Manager.

This is an amazing career-building opportunity for someone looking to join a high-trust, high-touch environment with exposure to technology, entrepreneurship, investing, and a dynamic network of business leaders and innovators!

THE NITTY GRITTY:

• Serve as the welcoming first point of contact for the office, greeting visitors, managing reception, and ensuring a polished, professional front-of-house experience.
• Manage front desk operations, including incoming calls, visitor coordination, deliveries, mail, and general office inquiries.
• Assist with day-to-day office coordination, helping maintain an organized, welcoming, and well-functioning workspace.
• Support office logistics, including supplies, vendor coordination, meeting room readiness, and other workplace needs in partnership with the Office Manager.
• Provide administrative support to the CEO in partnership with their Executive Assistant, helping manage scheduling, priorities, and day-to-day requests.
• Assist with calendar coordination, meeting logistics, and scheduling changes as needed.
• Help organize and maintain the CEO's extensive professional network, including building and managing a CRM from the ground up.
• Leverage technology and AI tools to improve organization, communication, productivity, and workflows.
• Work comfortably across Google Workspace, Gmail, Excel, Slack, ChatGPT, CRM platforms, and other productivity tools.
• Coordinate logistics for speaking engagements, events, and other professional commitments, including scheduling, wardrobe, styling, and related details.
• Provide occasional light personal support, including returns, clothing coordination, appointments, and errands.
• Partner closely with the CEO's Executive Assistant and Office Manager to determine what should be handled internally, delegated, or outsourced.
• Take ownership of administrative and operational projects, jumping in wherever needed to keep things moving.
• Anticipate needs, troubleshoot problems, and handle last-minute changes with composure and a positive attitude.
• Maintain a high level of discretion and professionalism when working with confidential information and prominent individuals.
• Be a reliable, collaborative partner to the broader support team and contribute wherever you can add value.

THE ESSENTIALS:

• 2+ years of experience in reception, front office coordination, office administration, executive support, or a related role.
• Experience in a fast-paced environment preferred, including high-end hospitality or retail, fashion and beauty, politics, entertainment and media, finance, technology, or personal assistance.
• Bachelor's degree preferred.
• Exceptional organizational skills, attention to detail, and follow-through.
• A warm, professional presence with strong interpersonal skills and a genuine enjoyment of welcoming and helping others.
• Comfortable managing a front desk, greeting senior executives and visitors, and balancing reception responsibilities with administrative priorities.
• Naturally proactive and comfortable working without a detailed playbook.
• Tech-savvy and genuinely interested in AI, including finding practical ways to use AI tools to work more efficiently.
• Strong written and verbal communication skills.
• Discreet, mature, and comfortable interacting with senior executives and high-profile individuals.
• A strong problem-solver with sound judgment and the ability to know when to take initiative and when to ask for direction.
• Adaptable and comfortable juggling multiple priorities in a dynamic environment.
• Someone who genuinely enjoys being helpful and has a no-task-is-too-small mentality.
• Positive, curious, and eager to learn and take on increasing responsibility.
• Comfortable occasionally supporting evenings or weekends when business needs require it.
• Proficient with Google Workspace and other standard productivity tools.

THE CHERRY ON TOP:

• Work alongside an experienced Executive Assistant and a successful technology founder!
• Amazing exposure to the intersection of technology, entrepreneurship, investing, and high-level business.

COMPENSATION

$90k-115k base salary + benefits (exact compensation will vary based on skills, experience, and expertise)

*Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process