Strategic Fleet Asset & Procurement Coordinator

Colonial Group; Temple (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Colonial Group in Temple, TX seeks an administrative professional to support fleet asset management, including acquisition, maintenance, repair, and disposition, ensuring compliance with fleet and fuel-site requirements.

Responsibilities include data reporting from FMIS, coordinating with internal departments, supporting procurement, contract management, vendor onboarding, and records maintenance.

Qualifications

• Associate's degree in Finance, Business Management, or Supply Chain Management is preferred.
• 2 years of experience in fleet procurement, asset management, or fleet operations.

Responsibilities

• Gathers, analyzes, and provides reports based on data from the FMIS database and supports required state and federal reporting.
• Works with internal departments to define requirements, specifications, and delivery timelines.
• Analyzes pricing trends, spending patterns, and supply-chain risks to support purchasing decisions.
• Ensures procurement activities follow internal policies, budget guidelines, and compliance requirements.
• Assists in negotiating pricing, terms, and service agreements with vendors.
• Assists in ordering IT-related equipment in partnership with IT.
• Maintains accurate procurement records including quotes, approvals, contracts, and invoices.
• Updates fleet software by entering data regarding manufacturer specifications and maintenance for inventory.
• Monitors contract expirations and alerts management for renewals or re-bidding opportunities.
• Maintains approved vendor lists, pricing files, and contract databases.
• Evaluates supplier performance and supports vendor onboarding and qualification processes.
• Tracks and reconciles fleet-related spend within the software system.
• Provides admin support related to fleet acquisition, surplus disposition, appraisal, lien release, and RFP preparation.
• Composes correspondence and required documents and reports related to acquisition, compliance and disposition of fleet assets.
• Coordinates subscription renewals and office supply needs.

Job description

Colonial Group in Temple, TX seeks an administrative professional to support fleet asset management, including acquisition, maintenance, repair, and disposition, ensuring compliance with fleet and fuel-site requirements.

Responsibilities include data reporting from FMIS, coordinating with internal departments, supporting procurement, contract management, vendor onboarding, and records maintenance.