Strategic FF&E Sourcing Lead

Loews Hotels & Co; Nashville, Northern (TN, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Loews Hotels & Co is seeking a Sourcing Manager - FF&E to support the Design & Construction team with contract commitments, budget changes, and vendor management. You will process contracts in Oracle, review vendor invoices, and coordinate with 3rd party purchasing agents and design teams to ensure on-time FF&E delivery.

The role requires strong accounting basics, excellent organization, and the ability to manage large data sets across multiple projects.

Qualifications

• Understanding and knowledge of basic accounting principles.
• Strong interpersonal and time management skills.
• Results driven; Highly organized and detail oriented with ability to manage large volumes of data.

Responsibilities

• Responsible for Contract commitments, processing, tracking change orders & invoice processing.
• Responsible for processing approved Contracts in Oracle system, change orders, budget increases. Review and verify vendor invoice compliance prior to Project Manager’s review and approval.
• Collaborate and liaise with 3rd Party Purchasing Agents and Design Teams to ensure timely processing, reporting of commitments, deposits, shop drawings submittal & review, production and delivery of FF&E product to assigned warehouse or site location.
• Track monthly billings and prepare regular update reports for review with Project Manager.
• Provide critical FF&E status information, timely deposit/payments, and ensure compliance with Finance Policies such as Banking Information, Wiring Instructions, W9, Certificates of Insurance, etc.
• When 3rd Party Purchasing Agents is not assigned to a Capital Expenditure project, this role bids and prepares FF&E purchase orders from Design Team’s specifications.
• Obtain vendor information and ensure deposit requirements are processed for payment.
• Assist the Project Manager in tracking and updating FF&E specifications, drawings, including gathering flame certificates from the design team, maintenance instructions and cleaning instructions.
• Build Loews preferred Vendor contact list for various FF&E commodities including a digital library for approved FF&E and OS&E products related to guestrooms.
• Update OS&E library with specifications sheets, image, and negotiated unit costs.
• Create and update typical project cost summary reference for Design & Construction department use.

Skills

Relationship building

Forward thinking

Team building

Collaborator

Interpersonal skills

Time management

Detail oriented

Multitasking

Education

BS/BA in finance or accounting

Tools

Excel

Word

PowerPoint

Oracle databases

Job description

Loews Hotels & Co is seeking a Sourcing Manager - FF&E to support the Design & Construction team with contract commitments, budget changes, and vendor management. You will process contracts in Oracle, review vendor invoices, and coordinate with 3rd party purchasing agents and design teams to ensure on-time FF&E delivery.

The role requires strong accounting basics, excellent organization, and the ability to manage large data sets across multiple projects.