Strategic Federal Meetings Planner

Bizzell US; New Carrollton (MD); On-site; USD 73,000 - 92,000; Full time

Job summary

SGMP Partnership seeks a skilled Meeting Planner to organize federal government meetings, conferences, trainings, and related events. You will manage timelines, budgets, logistics, and communications, working independently or with a Senior Conference Planner to ensure flawless execution.

Responsibilities span venue sourcing, AV, registration, travel, and vendor coordination, with an emphasis on accessibility, compliance with federal travel rules, and delivering professional, on-schedule events

Qualifications

• Bachelor’s degree preferred; equivalent relevant experience considered.
• 4–6 years of professional meeting-planning experience with federal government clients.
• Experience coordinating hotels, AV, registration, travel, vendors and onsite operations.
• Knowledge of federal meeting environments, GSA per diem, accessibility, and travel requirements.
• Strong organization, multitasking, and customer service skills.
• Proficiency with MS Office / Google Workspace and meeting registration platforms.
• CMP, CGMP or similar certification preferred.

Responsibilities

• Plan and coordinate government meetings from initiation through closeout.
• Develop and maintain meeting timelines, checklists, budgets, and planning documentation.
• Coordinate venue sourcing, hotel room blocks, meeting rooms, catering, AV, transportation, and signage.
• Manage attendee registration and maintain participant records and reports.
• Prepare invitations, confirmations, reminders, and attendee communications.
• Coordinate speaker logistics, including bios, AV needs, and scheduling.
• Arrange travel and reimbursements for government travelers as needed.
• Coordinate with hotels, vendors, and subcontractors on pricing and delivery.
• Participate in site visits and pre-conference planning meetings.
• Develop banquet event orders, rooming lists, schedules, and onsite staffing plans.
• Coordinate accessibility, security, and other participant requirements.
• Provide onsite meeting management and vendor coordination.
• Support virtual and hybrid meetings using Zoom/Teams/Webex.

Skills

Meeting planning experience

Multitasking

Customer service

Education

Bachelor’s degree preferred

Tools

MS Office / Google Workspace

Zoom/Teams/Webex

Job description

SGMP Partnership seeks a skilled Meeting Planner to organize federal government meetings, conferences, trainings, and related events. You will manage timelines, budgets, logistics, and communications, working independently or with a Senior Conference Planner to ensure flawless execution.

Responsibilities span venue sourcing, AV, registration, travel, and vendor coordination, with an emphasis on accessibility, compliance with federal travel rules, and delivering professional, on-schedule events