Senior Federal Conference Planner

Crowned Grace International; San Antonio (TX); Remote; USD 85,000 - 120,000; Full time

Job summary

Crowned Grace International (CGINTL) is seeking a Senior Conference Planner to lead the planning and execution of high-visibility events for federal partners. The role involves advising on formats, budgets, venue choices, and reporting, while mentoring junior staff and ensuring compliance with government policies.

The position is virtual with travel to sites, requiring strong budget, vendor, and stakeholder management skills, and excellent communication abilities to coordinate with facilitators,

Qualifications

• Bachelor's degree in hospitality, event management, business, communications, or related field.
• Five+ years of event planning experience, including at least three years leading large, multi-day conferences.
• Active CGMP designation from the Society of Government Meeting Professionals (SGMP).
• Demonstrated ability to lead event teams and manage multiple concurrent events.
• Budget development, cost control, and risk and contingency planning.
• Ability to advise management and communicate effectively with senior officials, partners, and vendors.
• Excellent written and oral communication skills.

Responsibilities

• Lead planning and execution of large-scale, high-visibility events.
• Develop comprehensive event plans, master schedules, logistics plans, contingency plans, and budgets.
• Advise on event format, venue selection, cost-effectiveness, and compliance with federal conference policies and approvals.
• Prepare venue and vendor requirements and cost comparisons for Government review and coordinates with vendors within parameters approved by the Government.
• Oversee registration, attendee communications, accessibility, and participant services.
• Direct on-site operations, lead event support staff, and resolve escalated issues in real time.
• Coordinate with facilitators, communications staff, and presenters on program content and materials.
• Monitor event budgets and prepares cost reports and reconciliations.
• Lead post-event evaluations and develops templates, checklists, and standard operating procedures to improve future events.
• Direct and mentor Conference Planner I and II staff.

Job description

Crowned Grace International (CGINTL) is seeking a Senior Conference Planner to lead the planning and execution of high-visibility events for federal partners. The role involves advising on formats, budgets, venue choices, and reporting, while mentoring junior staff and ensuring compliance with government policies.

The position is virtual with travel to sites, requiring strong budget, vendor, and stakeholder management skills, and excellent communication abilities to coordinate with facilitators,