Federal Meeting Planner - Events & Logistics Lead

The Bizzell Group; New Carrollton (MD); On-site; USD 70,000 - 95,000; Full time

Job summary

The Bizzell Group in Maryland is seeking a Meeting Planner to plan, coordinate, and execute federal government meetings, conferences, trainings, and related events. You will manage timelines, budgets, registration, travel, and production requirements to ensure accuracy and on-time delivery.

Work independently or with a Senior Conference Planner to handle venue sourcing, speaker logistics, attendee communications, and onsite operations for in-person and virtual/hybrid meetings using Zoom, Teams,

Qualifications

• Bachelor’s degree in hospitality, event management, communications, business administration, or related field preferred; equivalent relevant experience may be considered.
• Minimum 4–6 years of professional meeting-planning experience, including federal government meetings or events.
• Experience coordinating hotels, AV services, registration, travel, vendors, and onsite operations.
• Knowledge of federal meeting environments, approval processes, and accessibility requirements.
• Strong organizational skills with ability to manage multiple deadlines.
• Excellent customer service and written communication skills; detail-oriented and problem-solver.

Responsibilities

• Plan and coordinate government meetings from initiation through closeout.
• Develop and maintain meeting timelines, checklists, budgets, and planning documents.
• Coordinate venue sourcing, hotel room blocks, AV, travel, and signage requirements.
• Manage attendee registration and maintain participant records and reports.
• Prepare invitations, confirmations, reminders, and logistical information for attendees.
• Coordinate speaker logistics, bios, AV needs, and scheduling.
• Arrange travel for government travelers and document reimbursements when needed.
• Work with hotels, vendors, and subcontractors to confirm requirements and monitor service delivery.
• Participate in site visits and pre-conference planning meetings.
• Develop banquet orders, rooming lists, and function schedules; onsite staffing.
• Coordinate accessibility, security, and other participant needs.
• Provide onsite meeting management: registration desk, room monitoring, vendor coordination.
• Support virtual/hybrid meetings using Zoom, Teams, Webex, or similar platforms.
• Track expenses, invoices, reimbursements, and closeout documentation.
• Prepare meeting summaries and attendance reports.

Skills

Organizational skills

Customer service

Attention to detail

Problem-solving

Verbal and written communication

Education

Bachelor’s degree in hospitality, event management, communications, business administration, or related field

CMP or CGMP certification

Tools

Microsoft Office

Google Workspace

Zoom

Teams

Webex

Job description

The Bizzell Group in Maryland is seeking a Meeting Planner to plan, coordinate, and execute federal government meetings, conferences, trainings, and related events. You will manage timelines, budgets, registration, travel, and production requirements to ensure accuracy and on-time delivery.

Work independently or with a Senior Conference Planner to handle venue sourcing, speaker logistics, attendee communications, and onsite operations for in-person and virtual/hybrid meetings using Zoom, Teams,