Senior Executive Assistant to CEO & Family Office

Mysmartjobboard; Miami (FL); Hybrid; USD 150,000 - 160,000; Full time

Benefits offered by this job

Health insurance

PTO

Holiday observances

Job summary

Mysmartjobboard seeks an experienced Executive Personal Assistant to support the CEO of a growing Family Office and family in a hybrid role. The ideal candidate will be highly organized, discreet, and relationship‑oriented, thriving in a collaborative environment while handling executive, personal, and household tasks.

Responsibilities include calendar management, travel planning, document prep, and coordination with staff and vendors, all while maintaining confidentiality and professionalism.

Qualifications

• Minimum seven years supporting a Family Office or UHNW principal.
• Prior Family Office experience preferred.
• Undergraduate degree or equivalent professional experience.
• Excellent verifiable references and a proactive can-do attitude.
• Strong communication, interpersonal and organizational skills.
• Discreet and capable of maintaining strict confidentiality.

Responsibilities

• Manage CEO calendar, schedule meetings, handle correspondence and tech setup.
• Oversee daily admin operations: phones, mail, supplies, and logistics.
• Arrange business and family travel (domestic and international).
• Prepare expense reports, presentations, and personal documents.
• Handle confidential communications with discretion and professionalism.
• Coordinate with family office staff, household staff and vendors.
• Support family logistics, scheduling and special projects.
• Assist with invitations, gifting, decor, and events.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion/confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Mysmartjobboard seeks an experienced Executive Personal Assistant to support the CEO of a growing Family Office and family in a hybrid role. The ideal candidate will be highly organized, discreet, and relationship‑oriented, thriving in a collaborative environment while handling executive, personal, and household tasks.

Responsibilities include calendar management, travel planning, document prep, and coordination with staff and vendors, all while maintaining confidentiality and professionalism.