Strategic Executive Operations & Calendar Lead

Mayors-Office-of-Contract-Svcs; New York (NY); On-site; USD 95,000 - 130,000; Full time

Job summary

Mayor’s Office of Contract Services (MOCS) in New York City seeks an experienced executive operations professional to serve as the Director’s gatekeeper and operational strategist. You will manage a high-volume calendar, coordinate meeting requests, and prepare high-level briefing materials for the Director while shaping agency priorities and stakeholder engagements.

The role requires six years of senior experience in executive support, strong organizational and communication skills, and

Qualifications

• Baccalaureate degree from an accredited college.
• Six years of professional experience in executive operations, strategic scheduling, administration, or project management; at least three years in an executive capacity.
• Direct experience navigating high-volume, rapid-response scheduling.
• Strong organizational, project management, and execution skills with ability to manage multiple priorities.

Responsibilities

• Functions as the Director's operational strategist, managing a high-volume calendar and protecting executive time.
• Manages internal and external meeting requests to align with agency priorities and targets.
• Drafts high-level briefing materials, summaries, and preparatory documents for the Director.
• Designs and measures engagement initiatives, workforce morale, retention, and well-being.
• Creates executive and stakeholder experiences reflecting the organization’s mission and values.

Skills

Executive operations

Strategic scheduling

Administration

Project management

Interpersonal skills

Microsoft Office

Discretion

Education

Baccalaureate degree

Tools

Microsoft Office Suite

Job description

Mayor’s Office of Contract Services (MOCS) in New York City seeks an experienced executive operations professional to serve as the Director’s gatekeeper and operational strategist. You will manage a high-volume calendar, coordinate meeting requests, and prepare high-level briefing materials for the Director while shaping agency priorities and stakeholder engagements.

The role requires six years of senior experience in executive support, strong organizational and communication skills, and