Strategic Executive Coordinator

Takeda Pharmaceutical Co.; Boston, Northern (MA, KY); Hybrid; USD 52,000 - 81,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Takeda Pharmaceutical Co. in Boston, MA seeks an Executive Coordinator to provide high-level administrative support to the VP and leadership team, managing calendars, travel, and communications with discretion.

You will organize leadership meetings, support events, mentor administrative colleagues, and help steer process improvements across the Research organization. Minimal travel, hybrid work, and a focus on strategic support are key.

Qualifications

• High-level administrative support experience, preferably in Biopharma or similar
• Strong calendar, travel, and communications management
• Discretion and confidentiality in handling sensitive information
• Clear, concise written and verbal communication
• Proactive problem-solving and decision-making
• Detail-oriented with strong organizational skills
• Ability to work across a matrixed organization
• Familiarity with AI-assisted note-taking and meeting preparation a plus
• Ability to mentor and coach administrative colleagues

Responsibilities

• Provide executive support to the VP and leadership team, managing complex calendars and travel
• Prepare and edit correspondence, presentations, and reports; conduct data research for decision-making
• Serve as liaison across the organization to ensure timely, professional communications
• Organize leadership meetings, events, and offsites, including notes and logistics with minimal supervision
• Support the Research Admin Community of Practice and share best practices
• Coordinate promotion cycle logistics and employee development program support

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion/confidentiality

Multitasking

Problem solving

Attention to detail

Interpersonal skills

Team collaboration

Education

High school diploma/GED

Associate or bachelor’s degree preferred

Job description

Takeda Pharmaceutical Co. in Boston, MA seeks an Executive Coordinator to provide high-level administrative support to the VP and leadership team, managing calendars, travel, and communications with discretion.

You will organize leadership meetings, support events, mentor administrative colleagues, and help steer process improvements across the Research organization. Minimal travel, hybrid work, and a focus on strategic support are key.