Executive Coordinator – R&D Operational Excellence

BioSpace

Boston (MA)

Hybrid

USD 38,944 - 61,192

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Medical benefits

401(k) plan with company match

Paid vacation and sick time

Tuition reimbursement

Short-term and long-term disability coverage

Job summary

A biotechnology firm is hiring an Executive Coordinator to provide administrative support for the Head of R&D Operational Excellence in Boston, MA. This role requires 2-4 years of administrative experience, ideally in a regulated environment. Responsibilities include managing leadership calendars, coordinating meetings, and supporting various initiatives across R&D. Ideal candidates will have proficiency in Microsoft 365 tools and possess strong organizational and communication skills. The position is hybrid and offers competitive compensation.

Qualifications

2-4 years of experience in administrative or operational roles.
Experience supporting senior leaders preferred.
Experience in pharmaceutical or healthcare environment is a plus.

Responsibilities

Manage complex calendars for leadership.
Coordinate meetings, agendas, and follow-up actions.
Process purchase orders and budget tracking.
Prepare presentations and documents for leadership.

Skills

Microsoft 365 proficiency

Strong organizational skills

Attention to detail

Professional communication skills

Time management skills

Discretion in handling confidential information

Education

Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Job Summary

The Executive Coordinator, R&D Operational Excellence provides administrative and operational support to the Head of R&D Operational Excellence and the broader Operational Excellence (OpEx) organization. The role supports day‑to‑day leadership operations while enabling coordination, tracking, and communication of OpEx initiatives across Takeda R&D. This position is suited for a highly organized professional who can operate effectively in a senior‑leader environment and support execution of transformation, continuous improvement, and governance activities.

Key Responsibilities

Administrative & Executive Support

Manage complex calendars and meeting schedules for the Head of OpEx or OpEx leadership, as assigned.
Coordinate onsite, hybrid, and virtual meetings, including agendas, materials, and follow‑up actions.
Partner with administrative colleagues across R&D and the enterprise to support leadership coordination.
Process purchase orders, invoices, expense reports, and basic budget tracking in line with company policies.
Support onboarding/offboarding logistics, organization charts, headcount tracking, and internal communications.
Maintain Teams, SharePoint, and other Microsoft 365 collaboration spaces.
Provide backup administrative support as needed.

Operational Excellence Coordination

Coordinate OpEx governance forums, leadership meetings, and working sessions.
Track actions, milestones, and deliverables across OpEx initiatives.
Support execution of transformation, continuous improvement, and change initiatives.
Maintain trackers, templates, dashboards, and documentation repositories.
Prepare presentations, summaries, and briefing materials for leadership.
Support planning and logistics for workshops, meetings, and offsites.

Qualifications

Education & Experience

Bachelor’s degree preferred.
2–4 years of experience in administrative, operations, or coordination roles.
Experience supporting senior leaders preferred.
Experience in pharmaceutical, biotech, healthcare, or regulated environments preferred.
Exposure to operational excellence, transformation, or strategy work is a plus.

Skills & Competencies

Proficiency with Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
Strong organizational, prioritization, and time‑management skills.
Attention to detail and commitment to quality and follow‑through.
Professional written and verbal communication skills.
Ability to work independently and manage multiple priorities.
Discretion in handling confidential information.
Adaptable, proactive, and continuous‑improvement oriented mindset.

Additional Information

This role offers exposure to senior R&D leadership and the opportunity to contribute to enterprise‑wide operational excellence and transformation initiatives within a strategically critical function.
This position is currently classified as “hybrid” in accordance with Takeda’s Hybrid and Remote Work policy.

Takeda Compensation And Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

Location: Boston, MA

U.S. Hourly Wage Range: $28.27 - $44.42

U.S. based employees may be eligible for short‑term incentives, medical, dental, vision insurance, a 401(k) plan and company match, short‑term and long‑term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well‑being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Job Attributes