Strategic Executive Assistant & Travel Coordinator

Gapinc; San Francisco (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Gap Inc. in San Francisco seeks an Executive Assistant to support three executives including Head of Corporate HR, Workplace Experience and Total Rewards. The role manages calendars, travel, email, expense reports, and special projects to ensure smooth operations.

The ideal candidate brings strong communication, advanced MS Office skills, and a proven ability to handle confidential information in a fast-paced, global environment. This role demands discretion and professionalism.

Qualifications

• Experience supporting VP+ or C-level executives, preferably in global organizations.
• Strong written and verbal communication with cross-functional stakeholder management.
• Proven ability to handle confidential information and navigate high-pressure environments.

Responsibilities

• Provide administrative support to senior executives and departments, with exposure to multiple functions.
• Manage calendars, arrange travel (domestic/international), process expense reports and coordinate meetings.
• Demonstrate strong understanding of role and apply knowledge to a range of tasks.
• Work with minimal supervision on moderately difficult assignments requiring judgment.
• Multitask effectively under tight deadlines with a high degree of professionalism.
• Maintain confidentiality and professionalism at all times.

Skills

Calendar management

Executive support

Microsoft Office

Communication

Travel coordination

Confidentiality

Tools

MS Office

Google Workspace

Job description

Gap Inc. in San Francisco seeks an Executive Assistant to support three executives including Head of Corporate HR, Workplace Experience and Total Rewards. The role manages calendars, travel, email, expense reports, and special projects to ensure smooth operations.

The ideal candidate brings strong communication, advanced MS Office skills, and a proven ability to handle confidential information in a fast-paced, global environment. This role demands discretion and professionalism.